Executive Assistant

SWEE LEE HOLDINGS PTE LTD; Singapore; Hybrid; SGD 40,000 - 60,000; Full time

Job summary

A global music industry company is seeking a dedicated Executive Assistant to support the Office of the CEO. This role involves managing daily calendars, organizing documents, and assisting with external relations. The ideal candidate has at least 2 years of relevant experience, exceptional organizational skills, and a passion for administration. This is a hybrid role based in Singapore.

Qualifications

• At least 2 years of experience in an assistant or admin role, ideally in entertainment or a related industry.
• Exceptional organizational skills with a strong attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain and manage daily calendars for the Office of the CEO.
• Organize and oversee knowledge management systems for the Office of the CEO.
• Support the Chief of Staff with special projects.

Skills

Organizational skills

Communication skills

Attention to detail

Resourcefulness

Job description

Overview

Headquartered in Singapore, Caldecott Music Group is a global music industry investor, innovator, and operator spanning multiple sectors, including digital (BandLab Technologies), media (NME Networks), and manufacturing and retail (Vista Musical Instruments). By integrating the physical, digital, and social supply chain around music, CMG brings together brands and people who are passionate about music, allowing them to deliver authentic content, products, and experiences for all music lovers.

Job Overview

We are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as needed. If you enjoy working behind the scenes to ensure smooth operations, are highly organized, and thrive in an extremely fast-paced environment, this could be the perfect position for a go-getter like you.

Responsibilities

• Maintain and manage daily calendars for the Office of the CEO including scheduling meetings, calls, and events.
• Organize, collect, record-keep and oversee knowledge management systems for the Office of the CEO.
• Help coordinate relationship-building activities and assist in enhancing touchpoints with partners, community, artists, government, investors, and other audiences and stakeholders through communications, CRM management, digital strategies and external relations.
• Support the Chief of Staff with special projects, including general administrative tasks for industry and artist relations initiatives, strategic projects and more.
• Execute tactically on strategies for communications and engagement with business contacts and artists within the Caldecott Music Group portfolio.
• Maintain a very high level of discretion and confidentiality at all times.

Qualifications

• At least 2 years of experience in an assistant or admin role, ideally in entertainment or a related industry.
• Exceptional organizational skills with a strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple tasks with tight deadlines.
• Professional and calm demeanor paired with extreme resourcefulness.
• Hybrid role based in Singapore.
• Passionate about being an assistant and having a career in administration.