Executive Assistant

ALLINTON ENGINEERING & TRADING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an executive assistant to support senior leadership. The ideal candidate will manage schedules, coordinate logistics, and provide administrative support while maintaining confidentiality. Applicants should have a diploma in Business Management and at least four years of relevant experience. This role demands excellent communication and time-management skills, making adaptability essential.

Qualifications

• Four or more years of experience in an administrative role reporting directly to upper management.
• Ability to maintain confidentiality of information related to the company and its employees.

Responsibilities

• Manage professional and personal scheduling for the Group Managing Director and CEO.
• Coordinate complex scheduling and calendar management.
• Manage travel logistics and activities.
• Provide administrative and office support.
• Organize team communications and plan events.

Skills

Excellent written and verbal communication skills

Strong time-management skills

Proficiency with office productivity tools

Flexible team player

Education

Diploma in Business Management or equivalent

Job description

About Us

Allinton Engineering & Trading Pte Ltd is a trusted distributor of industrial and engineering products, serving the marine, oil & gas, construction, and manufacturing industries. With a strong reputation built over decades, we are dedicated to delivering quality solutions, excellent customer service, and long-term partnerships.

Position Overview

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and supporting the Group Managing Director and CEO. Given the dynamic nature of the executive landscape, we rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Key Responsibilities

• Manage professional and personal scheduling for the Group Managing Director and CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information.
• Manage travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, minutes of meeting, follow up
• Support company activities and recreation & welfare.
• Run personal errands
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Any other duties related to an Executive Assistant role

Key Requirements

• Diploma in Business Management, Studies or equivalent
• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Nursing or caretaking experience (optional)