Executive Assistant

WENET SGP PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading private limited company in Singapore is seeking an Executive Assistant to manage the Executive’s calendar, prepare business documents, and support special projects. The position requires confidentiality, strong organizational skills, and the ability to coordinate meetings and events. Responsibilities include overseeing administrative tasks, managing calls, and preparing expense reports. Ideal candidates should have excellent communication skills and a strong attention to detail.

Responsibilities

• Manage the Executive’s calendar including appointments and travel arrangements.
• Screen and prioritize incoming calls and correspondence.
• Prepare and edit business documents ensuring high standards.
• Coordinate materials for meetings and take accurate minutes.
• Support special projects with research and report preparation.
• Organize executive events, handling logistics and stakeholder communication.
• Manage expense claims and prepare detailed reports.
• Maintain confidentiality and handle sensitive information.
• Oversee document handling tasks and assist in written communication.
• Perform general administrative duties and other ad-hoc responsibilities.

Job description

Key Responsibilities

• Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.
• Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.
• Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.
• Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.
• Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.
• Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.
• Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.
• Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.
• Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.
• Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.
• Assist in drafting responses and other written communications for the CEO’s review and approval.
• Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.
• Carry out other ad-hoc responsibilities as assigned by the Executive.