Executive Assistant

Mimecast; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading cybersecurity firm in Singapore is seeking a highly organized Executive Assistant to support the VP & GM for the APAC region. This role requires a proactive individual with at least 5 years of experience in executive or administrative support within a multinational environment. Key responsibilities include managing calendars, handling correspondence, and providing logistical support. The position offers a salary range of $80k to $120k and encourages applications from diverse backgrounds.

Qualifications

• Minimum of 5 years of executive assistant or senior administrative support experience, preferably in a multinational or APAC-focused environment.
• Exceptional organizational, multitasking and prioritization skills.
• Strong proficiency with MS Office Suite and experience with collaboration tools.

Responsibilities

• Manage complex calendars including scheduling and travel arrangements.
• Prepare and edit correspondence, presentations, and reports.
• Liaise with internal and external stakeholders on behalf of the VP & GM.

Skills

Time Management

Organizational skills

Microsoft Office

Microsoft Outlook

Calendar Management

Microsoft Word

Microsoft Powerpoint

Microsoft Excel

Administrative Experience

Tools

MS Office Suite

Slack

Zoom

Google Suite

Job description

Mimecast is seeking a highly organized and proactive Executive Assistant to support the Vice President and General Manager (VP & GM) for the APAC region. This dynamic role also encompasses general office support responsibilities ensuring the smooth day-to‑day operation of our APAC headquarters. The ideal candidate is resourceful, detail‑oriented and possesses exceptional communication skills capable of thriving in a fast‑paced multicultural environment.

What Youll Do: Executive Support

• Manage complex calendars including scheduling meetings, appointments and domestic and international travel arrangements.
• Prepare, edit and proofread correspondence, presentations and reports for the VP & GM.
• Organize and coordinate meetings including logistics, agenda, presentation and minute‑taking.
• Handle confidential information with discretion and professionalism.
• Liaise with internal stakeholders, clients and external partners on behalf of the VP & GM.
• Assist with expense report preparation, budget tracking and invoice processing.

Office Support

• Serve as the primary point of contact for general office operations and administrative needs.
• Provide logistical support for regional events, conferences and executive visits.
• Assist with special projects and initiatives as directed by the VP & GM.

What Youll Need

• Minimum of 5 years of executive assistant or senior administrative support experience, preferably in a multinational or APAC‑focused environment.
• Exceptional organizational, multitasking and prioritization skills.
• Strong proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with collaboration tools (e.g., Slack, Zoom) a plus.
• Excellent written and verbal communication skills in English; proficiency in all APAC regional languages is an advantage.
• High level of professionalism, integrity and discretion in handling sensitive information.

The base salary range for this position is $80k - s$120k base benefits. This reflects the minimum and maximum target for new hire salaries for this position. This position may also be eligible for incentive plans and other related benefits. Our salary ranges are determined by role level and location. These factors and individual capabilities will also determine the individual pay offered.

Belonging at Mimecast

Cybersecurity is a community effort. That s why we re committed to building an inclusive diverse community that celebrates and welcomes everyone unless they re a cybercriminal of course.

We re proud to be an Equal Opportunity and Affir mative Action Employer and we re encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.

We consider everyone equally: your race, age, religion, sexual orientation, gender identity, ability, marital status, nationality or any other protected characteristic wont affect your application.

Due to certain obligations to our customers an offer of employment will be subject to your successful completion of applicable background checks conducted in accordance with local law.

Required Experience :

IC

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type: Full-Time

Experience : years

Vacancy : 1