Executive Assistant

INTI DESIGN PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent design firm in Singapore is seeking a proactive Executive Assistant. The role involves supporting the CEO with scheduling, document management, and travel coordination. Ideal candidates are organized, detail-oriented, and able to thrive in a fast-paced environment. Experience is not required, making this an excellent opportunity for those new to the field.

Qualifications

• Candidates without experience are welcome to apply.
• Ability to work in a fast-paced environment.

Responsibilities

• Prepare and handle documents and reports.
• Support CEO’s schedule by organizing appointments.
• Coordinate travel arrangements.
• Prepare meeting materials and reports.
• Manage calls and correspondence.

Skills

Proactive

Organizational skills

Detail-oriented

Good time management

Ability to handle multiple tasks

Job description

Roles & Responsibilities

Job Description:

We are seeking a proactive and organized Executive Assistant to provide support to the team. The role involves providing support to the CEO, preparing and filing documents, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, resourceful, has good time management and able to handle multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Prepare and handle documents, reports, and related materials, including scanning and e-filing to maintain proper records
• Support CEO’s schedule: organize appointments, meetings, and conference calls.
• Coordinate international and domestic travel arrangements, including flights, accommodations, itineraries, and visa documentation.
• Prepare meeting materials, presentations, and reports for the CEO as required.
• Screen and manage calls, emails, and correspondence, responding or prioritizing on behalf of the CEO when appropriate.
• Support travel planning, logistics, and event arrangements
• Liaise with internal teams and external stakeholders when required
• Ensure timely follow-ups and completion of assigned tasks

5 Days Work Week, 11am - 5pm

Candidates without experience are welcome to apply!