Executive Assistant

ADECCO PERSONNEL PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment firm is seeking an experienced Executive Assistant based in Singapore. The candidate will provide secretarial and administrative support, coordinate meetings with stakeholders across different time zones, and prepare presentation slides. Ideal candidates should have resilience, strong problem-solving skills, and the ability to manage ambiguity while multi-tasking effectively.

Qualifications

• Experience in secretarial and administrative support, preferably at an executive level.
• Strong organizational skills to coordinate complex meetings.
• Ability to manage multiple scheduling conflicts effectively.

Responsibilities

• Provide extensive calendar management and maintain confidentiality.
• Organize and coordinate the manager's activities effectively.
• Prepare and consolidate presentation slides as needed.

Skills

Resilience

Agility

Problem-solving attitude

Effective interpersonal skills

Ability to multi-task

Job description

Who we are looking for:

We are recruiting for an Executive Assistant based in Singapore. The individual should:

• Provides secretarial & administrative support i.e., extensive calendar management and a need for confidentiality.
• Organizes and coordinates the manager's activities, make recommendations for multiple scheduling conflicts.
• GaGathers, communicates, and dispatches information throughout the management team.
• Handles delicate and unexpected situations and facilitates the resolution of ongoing problems with recommendations and solutions.
• Facilitate and ensure smooth planning of meetings e.g. Country visits, leadership meetings, team meetings, recurring 1-1 catch up sessions, etc.
• Coordinate complex meetings with internal and external stakeholders on different time zones, scheduling conference rooms, bridge lines, catering and audio/visual support.
• Prepare and consolidates presentation slides, as needed by the Manager.
• Work closely with other division assistants to coordinate logistics for company events, e.g. Townhall, team activities, etc.

The ideal candidate should have:

• Resilience, agility, and self-awareness.
• Problem-solving attitude and solid prioritization skills.
• Ability to provide and receive constructive feedback.
• Ability to anticipate issues, potential risks and manage ambiguity.
• Effective interpersonal skills.Ability to multi-task.