Executive Assistant

ESR Group; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading administration services provider in Singapore is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. The role requires strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities in English and Chinese. The ideal candidate has at least 5 years of experience in a similar role and the ability to manage multiple priorities. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Minimum of 5 years of experience as an executive assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite and familiarity with other productivity tools.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to handle high-pressure situations and prioritize tasks effectively.

Responsibilities

• Provide comprehensive administrative support to senior executives.
• Prepare and organize documents, presentations, and reports.
• Maintain and manage filing systems.
• Handle communication and correspondence on behalf of executives.
• Assist in special projects and initiatives.
• Coordinate logistics for meetings and events.
• Manage expense reports, budgets, and financial documentation.

Skills

Organizational skills

Communication skills in English and Chinese

Microsoft Office Suite

Interpersonal skills

Problem-solving skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Maintain and manage filing systems, ensuring confidentiality and easy retrieval of information.
• Handle communication and correspondence with internal teams, clients, and stakeholders on behalf of executives.
• Assist in special projects and initiatives as directed by executives.
• Coordinate logistics for meetings, events, and conferences, both on-site and off-site.
• Manage expense reports, budgets, and financial documentation as required.
• Demonstrate exceptional organizational skills while managing multiple priorities and deadlines.
• Foster a positive working environment and build strong relationships with team members and stakeholders.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience as an executive assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
• Excellent verbal and written communication skills in English and Chinese, including Mandarin.
• Strong interpersonal skills with the ability to interact effectively with various levels of management and external stakeholders.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to handle high-pressure situations and prioritize tasks effectively.
• Detail-oriented, proactive, and able to work independently with minimal supervision.
• Strong problem-solving skills and adaptability to changing environments.
• Demonstrated ability to work collaboratively in a team-oriented environment.