Executive Assistant

Liberte HR Services; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A leading global private equity investment firm is seeking an experienced Executive Assistant to support its leadership team across various corporate functions. The role involves overseeing IT administration, providing legal compliance support, and assisting HR with onboarding. Candidates should have at least 5 years of experience in a similar role, strong organizational skills, and excellent communication abilities. This position is based in Singapore, offering an opportunity to work in a vibrant international environment.

Qualifications

• Minimum 5 years experience in a similar role supporting multiple stakeholders.
• Background in financial or professional services considered advantageous.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Highly self-motivated, resourceful, and detail-oriented.
• Strong integrity, work ethic, and collaborative team spirit.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee IT administration, including vendor liaison and hardware/software procurement.
• Provide legal and compliance support by scheduling Board/Committee meetings.
• Support HR administration such as employee onboarding/offboarding and records management.
• Assist finance with expense claims and ad-hoc administrative matters.
• Manage executive support functions including travel and meeting coordination.

Skills

Calendars

Operations

Compliance

Organizational Skills

Onboarding

Validation

Travel

Communication Skills

Human Resources

Procurement

Records

Scheduling

Administration

Finance

Leadership

Job description

We are representing a leading global private equity investment firm to identify an experienced and highly motivated Executive Assistant to support the leadership team across corporate functions. This is an exciting opportunity to be part of a dynamic, international environment, working alongside senior stakeholders in Finance, Legal, and Human Resources.

About the Role

The Executive Assistant will play a critical role in ensuring smooth operations and optimal support for the office. Responsibilities include:

• Oversee IT administration, including vendor liaison, hardware/software procurement, onboarding/offboarding processes, and billing validation.
• Provide legal and compliance support by scheduling Board/Committee meetings, managing the board portal, liaising with corporate secretaries, and tracking compliance forms.
• Support HR administration such as employee onboarding/offboarding, records management, and general HR support.
• Assist finance with expense claims, submissions, and ad‑hoc administrative matters.
• Manage executive support functions including calendars, travel, meetings, events, office supplies, and coordination with other administrative staff.

About You

• Minimum 5 years experience in a similar role supporting multiple stakeholders, with a background in financial or professional services considered advantageous.
• Background in financial or professional services is advantageous.
• Strong organizational skills with the ability to multitask in a fast‑paced environment.
• Highly self‑motivated, resourceful, and detail‑oriented.
• Strong integrity, work ethic, and collaborative team spirit.
• Excellent written and verbal communication skills.

Required Skills:

• Calendars
• Operations
• Compliance
• Organizational Skills
• Onboarding
• Validation
• Travel
• Forms
• Communication Skills
• Human Resources
• Procurement
• Records
• Scheduling
• Administration
• Software
• Finance
• Leadership
• Communication
• Management