Executive Assistant

Pacific Internet Ltd; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A leading technology company in Singapore is seeking an experienced Executive Assistant to support C-level executives. Candidates should have over 5 years of experience and familiarity with corporate governance and compliance. The role involves preparing presentations, managing sensitive documents, and coordinating communication with headquarters. Strong organisational and communication skills in English and Mandarin are essential.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably in a tech or MNC environment.
• Prior experience in corporate secretarial work or compliance required.
• Familiarity with regulatory environments in Southeast Asia a plus.

Responsibilities

• Prepare high-quality presentations and internal communications.
• Handle sensitive documents and communications with discretion.
• Coordinate board and shareholder meetings and prepare minutes.

Skills

Organisational skills

Time management

Verbal communication in English

Written communication in English

Discretion

Education

Bachelor's degree in Business, Law, or a related discipline

Job description

Key Responsibilities

• Prepare high-quality presentations, meeting agendas, and internal communications.
• Handle sensitive documents and communications with discretion and confidentiality.
• Facilitate communication with headquarters on corporate governance and compliance issues.
• Preparation of regular and ad-hoc reports for management reporting.
• Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.
• Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.

• Maintain accurate statutory records in compliance with Singapore’s ACRA requirements and equivalent entities in other jurisdictions.
• Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.

• Support the implementation and monitoring of internal compliance policies.
• Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.
• Coordinate compliance training and internal audits as required.
• Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements

• Bachelor's degree in Business, Law, or a related discipline.
• Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.
• Prior experience in corporate secretarial work or compliance is required; knowledge of Singapore Companies Act is a strong plus.
• Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.

• Strong organisational and time-management skills with the ability to prioritise across competing deadlines.
• Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.
• High level of professionalism and discretion in handling confidential information.