Executive Assistant

Royal Insignia Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A corporate organization in Singapore is seeking an Executive Assistant to the Director. Responsibilities include overseeing projects, managing the Director’s calendar, and coordinating meetings. The ideal candidate should have a Diploma or Bachelor’s Degree in Business, proficiency in Malay, and strong communication skills. The role also requires discretion and the ability to travel for meetings.

Qualifications

• Proficiency in Malay is required for communication with Malaysia clients.
• High proficiency in MS Office Suite is necessary.
• Experience in corporate governance is preferred.

Responsibilities

• Oversee various projects assigned by the Director.
• Manage Director’s calendar, travel, meetings, and schedules.
• Coordinate and prepare materials for meetings.

Skills

Proficiency in Malay

High proficiency in MS Office Suite

Excellent communication skills

Interpersonal skills

Discretion and confidentiality

Education

Diploma or Bachelor’s Degree in Business

Job description

The Executive Assistant will function as the Personal Assistant (PA) to Director and form part of the Director’s Office, focusing in putting day-to-day business and personal aspects in priority, and being the image for the department. He/ she is someone meticulous and organised, ever ready to take on initiatives.

Duties & Responsibilities

• Oversee various projects assigned by the Director across diverse business lines, community initiatives, and personal interests, managing interconnected activities and relationships.
• Collaborate closely with Heads of Departments (HODs) for various projects.
• Balance the interests of the company's stakeholders, including shareholders, management, customers, suppliers, financiers, government, and the community.
• Manage Director’s calendar, travel, meetings, and schedules, facilitating appointments, securing necessary equipment and facilities.
• Coordinate and prepare materials for local, regional, and international meetings/presentations, conduct meetings, and maintain accurate records of materials and meeting minutes.
• Perform additional duties as delegated by the Director, including coordinating the operations of the Director’s office.
• Handle ad-hoc duties as assigned by the Management.

Requirements

• Diploma or Bachelor’s Degree in Business or equivalent.
• For communication with our Malaysia clients, proficiency in Malay is a must.
• High Proficiency in MS Office Suite.
• Experience in corporate governance.
• Discretion and confidentiality in scope of work.
• Excellent written, verbal communication skills, with strong attention to detail and organization.
• Willing to take initiative to learn and take ownership in work.
• Must be willing to travel to other locations to coordinate meetings.
• Outspoken with strong interpersonal skills and sense of responsibility.