Executive Assistant

Wenet SGP Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An international company in Singapore is seeking an Executive Assistant to manage calendars, prepare business correspondence, and organize meetings. The ideal candidate will handle confidential information with discretion and support special projects. Strong administrative skills and professionalism are essential for timely support to the Executive.

Responsibilities

• Manage the Executive’s calendar and appointments.
• Screen and prioritize incoming calls and emails.
• Prepare and review business documents and presentations.
• Coordinate materials for meetings and take minutes.
• Administer special projects, conducting research and reporting.

Job description

Key Responsibilities:

• Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.
• Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.
• Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.
• Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.
• Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.
• Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.
• Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.
• Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.
• Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.
• Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.
• Assist in drafting responses and other written communications for the CEO’s review and approval.
• Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.
• Carry out other ad-hoc responsibilities as assigned by the Executive.