Executive Assistant

ASTRIA EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional services firm in Singapore seeks an experienced office administrator to manage office operations, provide administrative support to senior management, and oversee concierge services. The ideal candidate will possess strong organizational skills and attention to detail, along with a proactive approach to improving workflows. This role requires excellent communication skills and the ability to work collaboratively with various teams.

Responsibilities

• Maintain organized office operations including supplies and equipment.
• Deliver administrative assistance to Senior Management and family members.
• Oversee concierge services including travel planning and bookings.
• Organize and maintain calendar of appointments and engagements.
• Manage residential properties in Singapore.
• Handle expense processing and manage payables.
• Provide IT support and cover for Corporate Services Manager.
• Identify and drive process improvements.
• Support special projects by conducting research.
• Collaborate closely with administrative and professional staff.

Job description

KEY FUNCTIONS & RESPONBISILITIES:

• Office Management: Maintain organized office operations, including ordering supplies, managing office equipment, and ensuring a tidy workspace
• Deliver seamless administrative and executive assistance to Senior Management as well as family members, ensuring efficiency and discretion across all matters.
• Oversee and execute concierge services for family members — including bespoke travel planning, accommodation bookings, and lifestyle arrangements — with exceptional attention to detail and discretion.
• To efficiently organize and maintain the calendar of appointments, meetings, and engagements, ensuring optimal time management and preparation.
• Management and oversight of residential properties in Singapore.
• Handle expense processing, manage payables and statutory obligations on behalf of family members.
• Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence.
• Proactively identify and drive process improvements to optimize workflows.
• Drive initiatives that embed and reinforce corporate values in alignment with the organization’s strategic vision.
• Project Assistance: Support special projects and initiatives by conducting research, gathering data, and coordinating tasks as assigned.
• Team Collaboration: Work closely with other administrative and professional staff to ensure seamless office operations.
• Any ad-hoc matters as assigned.