Executive Assistant

WENG MENG (SG) PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic company in Singapore is seeking an Executive Assistant to manage the CEO's calendar, organize meetings, prepare reports, and assist in recruitment. The ideal candidate will ensure effective communication with key stakeholders and be responsible for general administrative tasks. Strong organizational skills and attention to detail are essential for this role.

Responsibilities

• Manage the CEO's calendar and resolve conflicts efficiently.
• Organize meetings and prepare presentation materials.
• Prepare reports and presentations for the CEO.
• Assist in talent development and recruitment.
• Communicate progress with key stakeholders.
• Liaise with departments for operational efficiency.
• Handle general administration and ad-hoc duties.
• Attend meetings and record minutes as required.

Job description

Responsibilities

• Manage the CEO's calendar, ensuring that all meetings and appointments are scheduled, and conflicts are resolved in a timely and efficient manner.
• Organize meetings and events, including preparing agendas, coordinating logistics, and ensuring all necessary materials are available. Assist in compiling and producing meeting presentation materials.
• Prepare reports and presentations for CEO, including compiling data and creating charts and graphs as needed.
• Assist in talent development and recruitment, identifying top creative talent and ensuring the company has the necessary skills and expertise.
• Communicate and mointor progress with key stakeholders, such as the executive team and board of directors.
• Liaise with various departments to execute plans and solutions for more efficiency operational tasks and better solutions.
• General administration and ad-hoc duties of the department
• Handle confidential materials as required.
• Attend meetings and accurately record meeting minutes when required.