Executive Assistant

PAYA LEBAR METHODIST CHURCH; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local church in Singapore is seeking a committed individual to support ministry and administrative functions. Responsibilities include coordinating operations, managing communications, and providing reception support. The ideal candidate should be bilingual in English and Mandarin, have at least 2 years of relevant experience, and possess strong organizational skills. This is a full-time role with a focus on community service.

Qualifications

• At least 2 years of relevant administrative or office support experience.
• Highly organised and able to multi-task effectively.
• Strong and dependable team player with good collaboration skills.

Responsibilities

• Support daily operations, events and activities across various ministries.
• Respond to inquiries with professionalism and warmth.
• Manage calendars, coordinate meetings, and assist in event planning.

Skills

Bilingual in English and Mandarin

Strong communication skills

Organisational skills

Service-oriented mindset

Interpersonal skills

Education

Minimum 'O' or 'A' level education

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Paya Lebar Methodist Church is looking for a committed individual to support our ministry and administrative functions. The individual should be bilingual (English and Mandarin) with strong communication and organisational skills, and a heart to serve the church community.

Key Responsibilities

1. Administrative Coordination

• Support daily operations, events and activities across various ministries by organising logistics, managing tasks and ensuring smooth execution
• Maintain records, manage supplies and operate office equipment efficiently

2. Communication & Interpersonal Skills

• Respond to phone calls, emails, and in-person inquiries with professionalism and warmth
• Engage with church members and visitors, providing assistance and information as needed

3. Scheduling & Planning

• Manage calendars, coordinate meetings, and book facilities with attention to detail and timeliness
• Assist in the planning and execution of ministry events and activities

4. Reception Support

• Welcome and engage with church members and visitors when scheduled to perform reception duties
• Ensure that the office reception area is organised and presentable

5. Discretion & Confidentiality

• Handle sensitive or confidential matters with integrity and sound judgment
• Maintain confidentiality in all aspects of the role

6. Service-Oriented Mindset

• Approach responsibilities with a positive attitude, a servant heart, and a genuine interest in supporting the church’s mission
• Provide excellent service and support to church members, visitors and staff
• Any other role, responsibilities and duties as required and assigned by the Church, such as duties for corporate events, etc.

Required Qualifications and Skills

• Minimum ‘O’ or ‘A’ level education
• At least 2 years of relevant administrative or office support experience
• Bilingual in English and Mandarin (required for liaising with Mandarin-speaking church members)
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Highly organised and able to multi-task effectively
• Positive attitude with good interpersonal and communication skills
• Strong and dependable team player with good collaboration skills
• Demonstrate initiative to take on tasks and responsibilities as needed

If you sense God’s call to respond and be part of His work at PLMC, please email your detailed resume, together with current and expected salary, to [e-mail].

Kindly note that only shortlisted candidates will be contacted. Thank you.