Executive, Admin, HR and Services

Asia Football Group; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading sports organization in Singapore is seeking an Admin, HR, and Enterprise Services position to provide administrative support and HR assistance. The ideal candidate has a Bachelor's Degree, 1-2 years of experience, and is proficient in Microsoft Office. Responsibilities include office administration, HR tasks, and assisting the Enterprise Services team. This role requires strong organizational and communication skills.

Qualifications

• Minimum 1-2 years of work experience.
• Good understanding of office and personnel administrations.
• Excellent command of written and spoken English.

Responsibilities

• Assist in identifying improvements in the office.
• Manage onboarding and offboarding processes.
• Support HR functions with clerical tasks.

Skills

Organizational skills

Interpersonal skills

Communication skills

Proficient in Microsoft Office

Team player

Education

Bachelor's Degree

Tools

Microsoft Office

SharePoint

Job description

The Company

Asia Football Group (AFG) is the exclusive commercial agency for the Asian Football Confederation's (AFC) competitions from 2023–2028. AFG's partnership with the AFC covers the commercial rights for all major AFC National Team and Club competitions, including the AFC Asian Cup™, AFC Asian Qualifiers™, AFC Women’s Asian Cup™, AFC Women’s Olympic Qualifiers, AFC Champions League Elite™, AFC Women’s Champions League™, and AFC Champions League Two™, as well as AFC youth and futsal competitions.

Driven by a shared passion and dedication to Asian football, our industry experts have a wealth of experience in global, regional, and local football marketing and are devoted to delivering exciting and engaging Asian football content to fans on the ground, on screen, and online. Working closely with the AFC and its stakeholders, Asia Football Group strives for the success and growth of Asian football, as well as redefining Asian football’s commercial standing within global football by addressing the shared business objectives of the AFC, its sponsors and media partners with solutions derived from optimising brand activations, fan engagement and digitally driven innovations.

The Role

The Admin, HR, and Enterprise Services position will provide office administrative duties and HR support to employees at our Singapore office while assisting the Enterprise Services team with various administrative tasks. The role reports to the Director of Administration & Corporate Events and functionally reports to the SVP Human Resources and SVP Finance & Operations.

Key Responsibilities

Office Administration

• Assist Line Managers in identifying areas for improvement and implement necessary changes in the office.
  
• Maintain office supplies by monitoring inventory levels and collaborating with the Admin team or vendors to ensure sufficient stock. Anticipate work requirements to order and distribute supplies as necessary. Liaise with building management for repairs, general maintenance, and office upkeep. Handle mail delivery and arrange distribution efficiently. Coordinate travel arrangements for the Chief Commercial Officer, including bookings, hotel reservations, ground transportation, and visa processing. Reconcile travel expenses and process reimbursement claims per company policies.
  
• Other duties as assigned.
• New employee asset/workstation arrangements and timely delivery
• Handle general clerical duties and provide full administrative support to company personnel;
• In collaboration with the Social Committee team, participate in organizing company events.

Human Resources

• Manage new employee onboarding and offboarding, assist with relocation, and organize employee activities.
• Ensure HR processes are accurate and comply with company standards while maintaining updated reports.
• Keep employee files and records updated in electronic and paper formats.
• Oversee training enrolment and maintain an up-to-date database.
• Coordinate logistics for training events, including venue booking, catering, and travel arrangements.
• Support HR functions with clerical tasks and follow up on purchase orders.
• Handle the internship program, including job descriptions, advertising, recruitment, and onboarding.
• Mentor interns through regular check-ins and provide feedback and guidance.
• Other duties as assigned.

Enterprise Services

• Support in the onboarding and offboarding of Commercial Services departments freelance labour force by issuing contracts and maintaining freelance database.
• Support department in contract management by issuing of contracts, maintaining contract databases and following up with various personnel within the department for possible renewals. Supporting AFG's travel team on various ad hoc tasks.
• Other duties as assigned.
• Support in issuance of travel notifications company wide.

Skills, Experience and Qualifications

• Minimum 1-2 years of work experience
• Bachelor's Degree holder in any discipline. Well organized with good interpersonal & communication skills
• Excellent command of written and spoken English
• Candidate must be based in Singapore
• Good understanding in general office and personnel administrations
• Highly proficient in Microsoft Office, including SharePoint, Excel, PPT, Word, Outlook
• A team player who enjoys working with people, with great energy

Interested parties please apply with your application letter, resume, current and expected salary, and availability by clicking "Apply".

Deadline of application: 30 Nov 2025

Applicants who are not invited for interviews within 6 weeks may consider their applications unsuccessful. Personal data collected will be treated strictly confidential and be used for the purpose of recruitment only. All collected information will be kept on our files for 12 months.