Executive

Izeem Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology solutions provider in Singapore is seeking a Special Executive & Financial Support professional to assist the CEO with administrative and financial tasks. The role requires a highly organized individual capable of managing multiple priorities in a fast-paced environment. Responsibilities include calendar management, travel coordination, correspondence handling, and basic financial record keeping. Candidates with a degree in Business Administration or relevant experience of over 5 years without a degree are preferred.

Qualifications

• 5+ years of relevant experience if no degree.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Screen and manage calls, emails, and correspondence.
• Draft, proofread, and prepare reports and presentations.
• Prepare meeting materials and track follow-up actions.
• Maintain confidentiality regarding sensitive information.
• Perform basic financial and accounting record keeping.
• Liaise with accounting firms for financial reports.
• Monitor CEO's business expenses for accuracy.
• Support budgeting processes and prepare financial reports.
• Assist with documentation for tax filings.

Education

Degree in Business Administration, Marketing, Accounting, or a related field

Job description

Company Overview / Employee Value Proposition

iZeeM is a provider of intelligent business resource optimisation solutions for fleet management and operations, curated through strategic collaborations with leading technological and industry partners to address challenges faced by businesses today.

Job Summary

The Special Executive & Financial Support role is a dual-function position designed to support the CEO in commercial administrative and financial tasks. The ideal candidate will be highly organised, detail-oriented, and capable of handling a variety of tasks ranging from personal assistance to accounting-related support. This position requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the CEO’s calendar by scheduling, coordinating, and prioritising meetings, appointments, and events to optimise time efficiency
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodations, and detailed itineraries
• Screen and manage phone calls, emails, and correspondence, acting as a professional liaison between the CEO and internal/external stakeholders
• Draft, proofread, and prepare reports, presentations, and other documents to support executive communications
• Prepare meeting materials, take accurate minutes, and track follow-up actions to support effective meeting outcomes
• Maintain confidentiality by handling sensitive personal and professional information with discretion and integrity
• Perform basic financial and accounting record keeping by entering data and organising financial documents including invoices, receipts, bank statements, purchases, payments, and reconciliations
• Liaise with professional accounting firms to facilitate the generation of accurate financial reports
• Monitor and categorise CEO’s business expenses to ensure accurate tracking and reporting
• Support budgeting processes and assist in preparing monthly or quarterly financial reports to inform decision-making
• Assist in preparing documentation for tax filings by maintaining comprehensive records of business-related expenses

Qualifications

• Preferred competencies and qualifications
• Degree in Business Administration, Marketing, Accounting, or a related field preferred but not required; candidates with over 5 years of relevant experience without a degree will also be considered