Examinations & Administration Assistant

St. Joseph's Institution International Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An international education institution in Singapore seeks an Administrative Officer to support all internal and external examinations and undertake administrative duties. Candidates must have at least A-Levels and 2 years of administrative experience. The role offers a salary range of $2,340 to $4,340 and is open to Singaporeans or Permanent Residents only.

Qualifications

• Minimum A-Levels.
• Minimum 2 years administrative experience.
• General IT skills preferred.
• A resilient and proactive team player.

Responsibilities

• Assist in administering all internal exams, mock exams and tests.
• Check students’ attendance and follow up for unknown absences.
• Maintain student records and communicate with parents.
• Manage private candidate examinations, including associated administration.

Skills

General IT skills

Communication

Teamwork

Multitasking

Education

Minimum A-Levels

Job description

We are seeking for this position to start in January 2026, negotiable.

Overview of this Post

To support all internal and external examinations, including all aspects of student entries: documentation, financial management, registration, timetabling, certification and communication with stakeholders. To undertake administrative duties for the High School, and other duties as assigned by the Vice-Principal (Curriculum) and Assistant Principal (IB Lead).

A) Examinations

• Assist in administering all internal exams, mock exams and tests. These include standardised tests (MIDYIS, YELLIS, CEMIBE), G10 & G12 mock exams, G9, G10FC and G11 internal exams, and all other ad hoc examinations or tests as required.
• Administration of examinations includes:
  • Printing/photocopies of exam papers for all mock and internal examinations.
  • Ensure all data/resource booklets are up to date and photocopies for all required Internal and External IBDP examinations.
  • Ensure examination venues are all setup according to requirements of exam boards.
  • Maintain exams stationery and laptops to ensure sufficient stationery for all exam venues and laptops are all charged before each exam.
  • Assist in preparing Exam seating plans.
  • Assist in exam invigilation if required.
  • Assist in ensuring all completed exam scripts are collected and accounted for before sending to departments.
  • Assist in packing up of exam venues after each and all exams.
• Assist in the whole process of IGCSE and IBDP external examinations. IGCSE & IBDP examinations process includes:
  • Candidate Exam registrations – prepared registration statement for candidates to check the registration entries.
  • Assist in preparing documents for application of access arrangements.
  • Assist in creating and maintaining teacher’s IBIS account.
  • Assist in registration for private candidates.
  • Assist in preparation of candidate exam ID cards.
  • Assist in Exam administration.
  • Assist in scanning of IGCSE and IBDP certificates and transcripts to upload to LMS.
  • Assist in preparing certificates to be mailed or collected.
• Manage private candidate examinations, including organising invigilation, billing parents (through the Finance Office) and associated administration, including retakes.

B) Administration

• Check students’ attendance and follow up with phone call home for unknown absences.
• Making appointments and managing enquiries.
• Help HoG create links for parents for information evening.
• Maintain student records.
• Communicate with parents.
• Support Senior Council.
• Assist in administration of student expeditions.

Qualifications, experience and skills required

• Minimum A-Levels.
• Minimum 2 years administrative experience.
• General IT skills preferred.
• A resilient and proactive team player, with the ability to multitask and communicate effectively.

Salary Range: $2,340 to $4,340

Please visit our website at https://www.sji-international.com.sg/about/employment for more details.

Interested parties please apply via my Careersfuture or JobStreet.

Only Singaporeans or P-Rs need apply.

We regret that only shortlisted candidates will be notified.