Events Specialist (JAPAC)

Maker Lab; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A dynamic staffing agency in Singapore is seeking an Events Specialist for managing event execution across the JAPAC region. The ideal candidate will have over 4 years of experience in event operations, technical proficiency, and strong project management skills. This role involves liaising with diverse teams and ensuring seamless coordination. This is a 3-month fixed-term contract, with potential for extension.

Qualifications

• 4+ years of experience in event operations, logistics, or production.
• Exceptional organisational skills.
• Proven experience managing budgets and vendors.
• Excellent attention to detail and time management.
• Comfortable working cross-functionally across time zones.

Responsibilities

• Manage operational execution of all events across the JAPAC region.
• Execute all event logistics support.
• Create and manage a swag strategy.
• Drive operational excellence with event registration tactics.
• Liaise between internal teams and external stakeholders.
• Manage attendees, event metrics, and budget.

Skills

Event operations experience

Project management expertise

Budget management

Attention to detail

Problem-solving

Excellent communication skills

Experience with event management tools

Tools

Cvent

Asana

Airtable

Notion

Job description

Role Summary

As an Events Specialist for our client, you'll manage event execution and programs across JAPAC. You'll link teams and partners, driving operational excellence and process optimization. We seek a passionate, scrappy self-starter who excels at turning complex logistics into seamless experiences.

Role

• Manage the operational execution of all events (virtual and IRL) across the JAPAC region, including weekly livestreams, in-person events, and conference sponsorships.
• Execute all event logistics support and manage the execution of third-party sponsorships.
• Create a holistic swag strategy and manage vendor relationships.
• Drive operational excellence by building out and maintaining event registration and promotion tactics.
• Liaise between internal teams (marketing, sales, advocacy) and external stakeholders to ensure seamless communication and coordination.
• Manage and track attendees, event metrics, and budget, applying sound business judgment.
• Take initiative on projects, demonstrating autonomy while actively involving peers, customers, and community members in the process.
• Consistently show creativity in projects, bringing new and bold ideas to the table, and isn't afraid to try innovative approaches.

You

• 4+ years of experience in event operations, logistics, or production, ideally in a tech or creative industry.
• Exceptional organisational skills and project management expertise, with a transparent and thoughtful process for organising complex projects.
• Proven experience managing budgets, vendors, and contracts.
• Excellent attention to detail, problem-solving capabilities, and time management.
• Experience working with event management tools (e.g., Cvent, Splash), and work management tools (e.g., Asana, Airtable, Notion).
• Comfort working cross-functionally and collaborating with stakeholders across time zones.
• Exceptional verbal and written English communication and presentation skills, and - ideally - fluent in another Asian language to cover projects across APAC.

Contract Type: 3 months fixed-term contract with another 12 months extension after confirmation

Please note: due to the high volume of applications, only successful candidates will be contacted with a follow-up introduction email. If you do not receive an email from Maker Lab, your application has been unsuccessful this time around. Look out for future roles! By submitting your application, you consent to the collection, use and disclosure of your data by the Maker Lab team for the purposes of your application. Where your application contains personal data of third parties, you confirm that you have obtained all necessary consents to provide the Maker Lab team with such personal data and that we may collect, use and/or disclose such data in accordance with the Personal Data Protection Act 2012.