Events Project Executive

APEX PRODUCTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading event management firm in Singapore seeks an experienced professional to manage diverse events and productions. Candidates will plan and execute various events while ensuring excellent customer support and vendor management. The role requires a degree in Events Management, at least 2 years of industry experience, and strong communication and planning skills. Join a vibrant team where you can take initiative and grow into a leadership role.

Qualifications

• Minimum 2 years experience in similar field and industry.
• Strong skill in communication, project planning and coordination efforts.
• Outgoing and not afraid to take on challenges.

Responsibilities

• Plan, execute and manage various events and live production projects.
• Engage in end-to-end customer support from acquiring new clients to providing support.
• Lead internal coordination across design, production, and operations teams.

Skills

Communication

Project Planning

Coordination

Attention to Detail

Client Relationship Management

Education

Degree/Diploma in Events Management or equivalent

Job description

At APEX, you’ll be right in the thick of real work — creating high-impact events, productions, and brand experiences. We move fast, we solve problems on the spot, and we don’t hide talent behind layers of approvals. If you want a place where you can actually shape projects, work with a sharp, hungry team, and see your ideas hit the ground, this is the environment you’ll thrive in.

Job Description

• Plan, execute and manage various events and live production projects. (conferences, exhibitions, launches, seminars etc)
• Engage in end-to-end customer support from acquiring new clients to on-boarding to providing timely customer support.
• Lead internal coordination across design, production, and operations teams to ensure all deliverables meet client expectations.
• Maintaining clear and consistent communication with clients.
• Craft and develop creative event proposals for different clients requirements.
• Conduct post-event reviews to gather insights, track KPIs, and recommend improvements.
• Service and advise clients on their requirements prior to each event project.
• Ensure a seamless event experience by overseeing on-site setup, execution, and teardown, managing logistics, and resolving any issues that arise.
• Manage the set-up and production of the event on site, ensuring the delivery of a high-quality event
• Secure quality event services by sourcing, negotiating with, and managing vendors like caterers, audiovisual providers, carpentry and entertainers etc.
• Support marketing efforts by generating event content (photos, videos, success stories) for social media and case studies.
• Build long-term client relationships by anticipating needs, offering strategic advice, and upselling suitable services.
• Handle event budget management by meticulously tracking expenses, adhering to budgets, negotiating contracts, and managing invoices.
• Manage project timeline and ensure timelines are met from brief reception to assets delivery.
• Developing and proposing event concepts and themes for various events.

Requirements

• Degree/Diploma in Events Management or equivalent
• Minimum 2 years experience in similar field and industry.
• Strong skill in communication, project planning and coordination efforts.
• Outgoing and not afraid to take on challenges.
• Sufficient knowledge of event production, coordination and execution.
• Able to work in a fast-paced environment and handle stress.
• Have a positive working attitude, self-motivated, and be independent.
• Need to have strong attention to detail and deliver work of high standard.
• Self-motivated, dedicated, hands‑on and willing to go extra mile.
• Strong work commitment and looking to progress into a leader.