Events & Partnerships Coordinator

PlayMade by 丸作; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic event management company in Singapore is looking for an Event Planner to lead the conceptualisation and execution of engaging events. This role involves overseeing on-site operations, managing vendor relationships, and handling social media coverage. Ideal candidates possess strong organisational skills, the ability to manage multiple projects, and a creative approach to problem-solving. Proficiency in event management software is preferred.

Qualifications

• Exceptional organisational and project management skills with keen attention to detail.
• Strong negotiation and vendor management abilities.
• Excellent written and verbal communication skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Proficiency in event management software and tools.

Responsibilities

• Conceptualise, plan, and execute engaging events from ideation through post-event analysis.
• Oversee all on-site operations, ensuring smooth event execution and a superior attendee experience.
• Manage real-time social media coverage during events and engage with the online community.
• Identify, negotiate, and manage relationships with vendors and suppliers.
• Perform basic administrative tasks and assist with data entry.
• Work cross-functionally with marketing and operations teams.
• Collect feedback and generate reports post-event.

Skills

Organisational skills

Project management

Negotiation

Communication skills

Ability to work under pressure

Event management software proficiency

Social media management

Job description

Job Description

Event Planning & Coordination

• Conceptualise, plan, and execute engaging events from ideation through post-event analysis.
• Develop detailed event timelines, budgets, and logistics plans ensuring all elements are aligned with company objectives.

On-site Event Management

• Oversee all on-site operations, ensuring smooth event execution, timely troubleshooting, and a superior attendee experience.
• Manage event staff and volunteers, providing clear instructions and support as needed.

Social Media Coverage & Digital Engagement

• Manage real-time social media coverage during events, including live updates, streaming, and engaging with the online community.
• Collaborate with the marketing team to create pre-, during-, and post-event digital content to maximize audience reach and engagement.

Vendor & Partner Management

• Identify, negotiate, and manage relationships with vendors, suppliers, and partners.
• Oversee contracts, ensure compliance with agreements, and maintain strong professional relationships.

Administrative Support

• Perform basic administrative tasks such as scheduling meetings, managing calendars, and preparing reports.
• Assist with data entry, maintaining event documentation, and coordinating communication between internal teams and external partners.

Collaboration & Communication

• Work cross-functionally with marketing, creative, and operations teams to ensure consistent brand messaging and seamless event execution.
• Coordinate with internal stakeholders and external agencies to align event strategies with overall business goals.

Post-Event Evaluation

• Collect feedback, analyse event performance metrics, and generate reports to measure ROI and identify areas for improvement.
• Implement best practices and innovative ideas for future events based on insights gained.

Skills & Competencies

• Exceptional organisational and project management skills with keen attention to detail.
• Strong negotiation and vendor management abilities.
• Excellent written and verbal communication skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Proficiency in event management software and tools (e.g., project management tools, CRM, social media platforms).
• Experience with managing social media channels or curating social content will be a bonus.

Personal Attributes

• Creative thinker with a proactive approach to problem-solving.
• Highly adaptable, with a passion for innovation and continuous improvement.
• A collaborative team player with a positive attitude and strong work ethic.