Events & Operations Executive

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An event management firm in Singapore is looking for an experienced Event Manager to support and coordinate virtual and physical events. Responsibilities include managing event logistics, liaising with vendors, and ensuring smooth operations onsite. The ideal candidate has a diploma in Event Management or a related field and at least 3 years of experience in similar roles. Strong organizational and communication skills are essential for this position. The role offers a dynamic work environment with opportunities for growth.

Qualifications

• Minimum 3 years of experience in event management or similar role.
• Proficiency in event management software and web portal management tools would be an advantage.

Responsibilities

• Support events such as virtual and physical meetings and international conferences.
• Assist in event-related administrative tasks including registration and survey forms.
• Manage on-site execution of meetings and events ensuring smooth operation.

Skills

Organizational skills

Multitasking abilities

Project management skills

Excellent communication

Client relationship management

Education

Diploma in Event Management, Hospitality, Business, or related field

Tools

Event management software

Web portal management tools

Job description

Overview

Duration: 1 year (extendable). Working Location: Kent Ridge. Working hours: 08.30am – 6.00pm Monday to Friday.

Responsibilities

• Support events such as virtual and physical meetings and international conferences, working with staff to ensure all events meet requirements.
• Assist in event-related administrative tasks, including drafting and creating registration and survey forms.
• Set up and manage virtual meeting platforms.
• Ensure availability of items in the event inventory list.
• Maintain the Experts List database to keep it accurate and current.
• Act as the point of contact for attendees, circulate event details and program, and answer attendee enquiries.
• Manage event registration and registration lists.
• Source and liaise with vendors, including venues, caterers, event organisers, decorators, transport vendors, gift suppliers, printers and staffing.
• Arrange transport, flight booking, accommodation and catering.
• Process necessary payments to ensure timely delivery of goods and services.
• Manage on-site execution of physical, virtual and hybrid meetings and events; ensure smooth operation from setup to teardown.
• Address any issues that arise during the event in a timely manner.
• Some travel will be required for on-site event support.
• Coordinate post-event activities, such as evaluations and feedback collection.
• Process reimbursements to event trainers/speakers.
• Ensure that all up-to-date files and training materials are saved to the shared drive and archiving of outdated documents/emails according to the needs of the organization.

Qualifications

• Diploma in Event Management, Hospitality, Business, or a related field.
• Minimum 3 years of experience in event management or a similar role.
• Strong organizational, multitasking, and project management skills.
• Excellent communication skills and client relationship management abilities.
• Proficiency in event management software and web portal management tools would be an advantage.