Events Coordinator

SODEXO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A leading catering and facilities management company in Singapore is looking for an Events Coordinator to plan, coordinate, and execute various company events. The role includes managing event logistics, providing on-site support, and ensuring customer satisfaction. Candidates should hold a Diploma in Events Coordination and possess strong time management and teamwork skills. Fluency in English is essential, and bilingualism is advantageous.

Qualifications

• Minimum a Diploma in Events Coordination or its equivalent.
• A proven background in the field of events or similar related discipline.
• Working knowledge of the statutory requirements.

Responsibilities

• Plan, coordinate, and execute company events.
• Manage and coordinate suppliers and all event logistics.
• Provide on-site support for events.

Skills

Event planning

Time management

Teamwork

Microsoft Office

Bilingual (advantageous)

Education

Diploma in Events Coordination or equivalent

Tools

Microsoft Access

Job description

Job Scope:

Planning, coordination and executing company events.

• Produce detailed proposals for events (timelines, venues, suppliers, legal obligations, staffing and budgets).
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, housekeeping, etc.).
• Oversee project timelines.
• Provide on site support for events (pre-event set up and post event tear down)
• Monitor event activities to ensure the client and event attendees are satisfied.
• To expand and improve events scope and offerings to clients.
• Work with Finance lead on requesting for quotations and invoices from vendors
• Maintain and check for accuracy on completed paperwork submitted by vendors.
• Administrative work will be expected to close off daily work orders for both events and meetings
• Consolidation of all events for daily operations briefing and weekly reporting
• Communicate event/service requests to Command Centre. Coordinate with client and the housekeeping or handyman to close the requests
• Ensure work orders issued are closed in time with customer satisfaction.
• Manning of Reception is required as this is part of the Front of House team. To provide a holistic customer experience and assistance by supporting in issuance of employee’s card access and queries. This will require a seamless team-work effort.
• Provide administrative and site facilities support whenever there is shortage of manpower in the department
• Any ad-hoc duties will be assigned based on site requirements

Skills, Knowledge & Experience

• Minimum a Diploma Events Coordinator or its equivalent
• A proven background in the field of events or similar related discipline
• Working knowledge of the statutory requirements
• Computer literate in Microsoft Office and Access
• Excellent time management and teamwork skills
• Commitment to continuous improvement and best practice
• Excellent grooming and personal hygiene standards
• Self-motivated and lateral thinking
• Languages: English Fluent. Bilingual will be advantageous.