Events & Conference Apprentice (6 months)

Informa Group Plc.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading global events company in Singapore is seeking an Intern to support event planning and execution for Asia Tech X Singapore. This role involves coordinating with C-suite speakers, managing communication, logistics, and contributing to event features. Ideal for someone with strong organisational skills, attention to detail, and a passion for events, offering a unique opportunity to learn in the dynamic field of conference management.

Benefits

Flexible work from home options

Training and development opportunities

Volunteering days

Diversity and inclusion initiatives

Wellbeing support

Qualifications

• Strong organisational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in using office software and CRM tools.
• A proactive and adaptable attitude, with a willingness to learn.

Responsibilities

• Coordinate and invite C-suite executives and industry leaders to speak at the conference.
• Manage speaker communication including confirmations and follow-ups.
• Support speaker logistics and scheduling.
• Maintain and update conference agendas and the internal speaker database.
• Manage sponsor speaker deliverables and expectations.
• Upload speaker details and session updates on the event website.
• Prepare cue sheets and session briefing notes.
• Support the successful delivery of the conference on-site.
• Assist with planning and execution of event features.
• Collaborate closely with the Event Director and Conference Producer.
• Assist with post-event documentation and follow-ups.

Skills

Organisational skills

Communication skills

Interpersonal skills

Multitasking abilities

Proficiency in office software

Proactive attitude

Tools

CRM tools

Job description

• Intern

Company Description

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious events like Cannes Lions, Black Hat, Money20/20, GDC, and London Tech Week with cutting‑edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights.

Our festival‑led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.

Job Description

This role is based in our Bugis Junction Towers office.

Informa Festivals are not your ordinary B2B events; they are dynamic gatherings that infuse energy into every facet of a tech professional’s journey. Informa Festivals is where innovation meets opportunity, and our Asia flagship event, Asia Tech X Singapore, is a testament to that promise. As the heartbeat of the tech world, Asia Tech X Singapore converges the brightest minds, the boldest ideas, and the latest breakthroughs in technology. Imagine a place and time where the most influential figures in the tech industry converge, where innovative ideas and cutting‑edge technologies take center stage. With a laser focus on key topics such as AI, cybersecurity, metaverse, and Web3.0, our events are a playground for those who thrive on the cutting edge. At the heart of all Informa festivals lies the essence of true connection—a catalyst for trust and collaboration. As firm believers in the power of events in connecting people to inspire genuine positive change in the world, we specialize in crafting an environment that nurtures structured serendipity, fostering meaningful connections and sparking creativity.

The Apprentice, Events & Conference position is designed to support the planning and execution of high‑impact conferences and event activities within the Asia Tech x Singapore (ATxSG) portfolio. This role provides hands‑on exposure to the full conference lifecycle — from speaker invitations and content planning to operational execution and on‑site delivery.

As part of the ATxSG content team, the apprentice will work alongside producers, sales, marketing, operations, and design teams to ensure smooth coordination and delivery of conferences. The role involves frequent interaction with senior industry stakeholders (e.g. C‑suite speakers), giving the apprentice valuable experience in managing external relationships and content logistics.

This position is ideal for someone with strong attention to detail, a passion for events, and a desire to grow in the field of conference production and event management.

Key Responsibilities:

• Coordinate and invite C-suite executives and industry leaders to speak at the conference — including keynotes, fireside chats, and panels
• Manage speaker communication including confirmations, administrative follow‑ups, bios, photos, and presentation materials
• Support speaker logistics and scheduling, including the coordination of briefing calls and preparation meetings
• Maintain and update conference agendas and the internal speaker database; source and track new potential speakers
• Manage sponsor speaker deliverables and expectations in close coordination with the commercial and partnerships team
• Upload speaker details and session updates on the event website and ensure programme accuracy
• Prepare cue sheets and session briefing notes in the lead‑up to the event
• Support the successful delivery of the conference on‑site — including speaker check‑in, session timekeeping, and backstage management
• Assist with planning and execution of event features that are part of ATxSG — such as sourcing venues and coordinating logistics for lab tours, the ATxSG Party, Awards Night, and other associated activities
• Collaborate closely with the Event Director and Conference Producer, as part of a wider team including marketing, sales, and operations
• Assist with post‑event documentation and speaker appreciation follow‑ups
• Carry out additional tasks and responsibilities as assigned

Qualifications

• Strong organisational skills with an attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in using office software and CRM tools.
• A proactive and adaptable attitude, with a willingness to learn.

Additional Information

We believe that great things happen when people connect face‑to‑face. That's why we work in‑person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

• Great community:a welcoming culture with in‑person and online social events, our fantasticWalk the World charity day and active diversity and inclusion networks
• Broader impact:take up to four days per year to volunteer, with charity match fundingavailable too
• Career opportunity:the opportunity to develop your career with bespoke training andlearning, mentoring platforms and on‑demand access to thousands of courses on LinkedInLearning. When it’s time for the next step, we encourage and support internal job moves
• Time out:annual leave plus a birthday leave day andthe chance to work from (almost!) anywhere for up to four weeks a year
• A flexible range of personal benefits to choose from, plus company funded private medicalcover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matchingshares
• Strong wellbeing support through EAP assistance, mental health first aiders, access to health apps and more
• Recognition for great work, with global awards and kudos programmes
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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