Events and Promotions Management (Assistant Manager) - KV

Pasona; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A modern management consulting firm based in Singapore is seeking an Assistant Manager for Events and Promotions Management. This hybrid role involves developing event plans, managing logistics, and coordinating with vendors for successful execution. The ideal candidate should have a Diploma or Degree in a relevant field and 2–4 years of experience in event coordination. Proficiency in Microsoft Office Suite and strong organizational skills are essential for this position.

Qualifications

• Minimum 2–4 years of experience in event coordination, project management, or related roles.
• Proven experience managing end-to-end event logistics and operations.
• Strong understanding of event planning, budgeting, and timeline tracking.

Responsibilities

• Assist in developing overall event plans and execution strategies.
• Monitor budgets and ensure spending stays within approved limits.
• Coordinate with external vendors to ensure timely delivery and quality assurance.

Skills

Event coordination

Project management

Communication

Problem-solving

Attention to detail

Education

Diploma or Degree in Event Management, Marketing, Hospitality or related field

Tools

Microsoft Office Suite

Job description

Position

Events and Promotions Management (Assistant Manager)

Location

Tanjong Pagar

Work Arrangement

Hybrid

Job Description

• Assist in developing overall event plans and execution strategies, including concept development, audience targeting, and alignment with business or client objectives.
• Develop and manage event timelines and checklists, monitor deliverables, flag potential delays, and adjust timelines as needed.
• Monitor budgets and ensure all spending stays within approved limits; source cost‑effective solutions while maintaining quality.
• Coordinate with external vendors (AV, catering, equipment rental) to ensure timely delivery, quality assurance, and clear communication between vendor and internal teams.
• Source and purchase necessary items for the event (materials, equipment, décor).
• Organize logistics such as transportation, storage, delivery schedules, and inventory tracking; coordinate with venues for access, security, and operational needs.
• Develop and oversee event operations, including floorplan layouts, seating arrangements, and equipment placement.
• Coordinate presentations, slides, and media with speakers and emcees; ensure technical compatibility and provide AV support if needed; manage show flow and script timing during the event.
• Serve as point of contact on event day(s) to ensure seamless execution, including setup, registration, staff briefing, troubleshooting, and tear‑down.
• Ensure events meet brand standards, audience expectations, and client requirements.
• Maintain regular updates and clear communication with clients; manage expectations, provide recommendations, and address concerns; support long‑term relationship building and client satisfaction.
• Gather feedback from stakeholders, attendees, and internal teams; support in compiling post‑event reports, including performance metrics and improvement areas; assist in debrief sessions and apply learnings to future events.

Job Requirements

• Diploma or Degree in Event Management, Marketing, Hospitality, or a related field.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Minimum 2–4 years of experience in event coordination, project management, or related roles.
• Proven experience in managing end‑to‑end event logistics and operations.
• Strong understanding of event planning, budgeting, and timeline tracking.
• Experience liaising with vendors, clients, and internal teams.
• Comfortable working both independently and as part of a team.
• Able to manage multiple projects under tight deadlines.
• Willingness to work flexible hours, including weekends and evenings during events.
• Strong problem‑solving and crisis management skills.
• Exceptional attention to detail and organizational skills.
• Ability to remain calm and professional under pressure.
• Knowledge of Japanese foods, tourism places, culture, and characters of each area in Japan is an advantage.