Event Project Support Officer | Contract (2 years)

Zenith Infotech; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading tech company in Singapore is seeking an Event Project Support Officer for a full-time contract role. You will provide operational support for a flagship event in 2027, assist with event planning, logistics, and vendor management, and liaise with stakeholders. The ideal candidate holds a Diploma and has experience in event management and project coordination. This is an exciting opportunity to contribute to a national/international event delivery.

Benefits

Development opportunity in the robotics and innovation ecosystem

Involvement in large-scale event delivery

Qualifications

• Experience in event planning, project coordination, secretariat roles, and operations.
• Proven ability to work independently and proactively in a fast-paced environment.
• Experience in marketing and project management is an advantage.

Responsibilities

• Provide operational support for a flagship event in 2027.
• Prepare materials and maintain project timelines.
• Coordinate vendor requirements and event logistics.
• Serve as a point-of-contact on event days.

Skills

Organisational skills

Multitasking

Stakeholder management

Attention to detail

Stakeholder management

Education

Minimum Diploma qualification

Relevant fields: Event Management, Mass Communications, Business Administration

Job description

Job Title: Event Project Support Officer

Contract Duration: 1 January 2026 – 31 August 2027

Appointment Type: Full-time Contract

Reports to: Event Lead

Role Summary

This role provides coordination, secretariat and operational support for the planning and execution of a flagship event in 2027. The staff member will assist with administrative tasks, procurement, logistics, vendor management and stakeholder communication.

Key Responsibilities

Administration and Documentation

• Prepare briefing materials, slides, lists, trackers and timelines to support project planning.
• Maintain the project timeline, monitor progress and ensure tasks stay on track.
• Schedule and coordinate weekly meetings, prepare agendas and take notes.
• Record action items, follow up with stakeholders and ensure timely completion.
• Provide full secretariat and administrative support for the project and event.

Procurement Support

• Support procurement (tender) processes, including preparing tender documents, coordinating quotations and assisting with required submissions.

Event Coordination

• Support event planning, programme scheduling and meeting arrangements.
• Liaise with internal teams and external partners (companies, exhibitors, agencies, speakers).
• Assist with participant communication and registration matters.

Operations and Logistics

• Coordinate vendor requirements (e.g., AV, staging, signage, catering, photo/video).
• Support booth/exhibition layouts, equipment tracking and on‑site setup.
• Assist with rehearsals, event day operations and post‑event follow up.

On‑Site Support

• Serve as a point‑of‑contact on event days.
• Support registration counters, wayfinding and crowd flow.
• Assist with resolving operational issues during the event.

Requirements

Education and Experience

• Minimum Diploma qualification.
• Relevant fields include Event Management, Mass Communications, Business Administration, or related disciplines.
• Experience in event planning, project coordination, secretariat roles, procurement and operations.
• Experience in marketing, project management will be an advantage.

Attributes

• Strong organisational and multitasking abilities.
• Proactive and able to work independently.
• Detail‑oriented with follow‑through.
• Able to work well with different stakeholders.
• Comfortable with hands‑on tasks and fast‑paced environments.

Development Opportunity

• Exposure to robotics and innovation ecosystem activities.
• Involvement in a national / international scale event delivery.