Event Project Support Officer

EduCare Specialist Services; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A dynamic event management company in Singapore seeks an Administrative Support for a major flagship event in 2027. The role involves preparing project materials, coordinating meetings, supporting event planning, and providing on-site assistance. Candidates should possess a Diploma in Event Management or related fields, and prior experience in event coordination or project support is preferred. This role offers a unique opportunity to be part of a significant event execution. Interested candidates should apply or send their CV.

Qualifications

• Minimum Diploma qualification in Event Management or related discipline.
• Prior experience in event coordination and project support.
• Experience in marketing or project management is a plus.

Responsibilities

• Prepare project materials such as briefing decks and timelines.
• Coordinate meetings and prepare agendas.
• Support event planning and liaise with vendors.
• Assist with operational requirements and on-site support.
• Act as a point of contact during event days.

Skills

Event coordination

Project support

Stakeholder communication

Procurement processes

Basic administrative tasks

Education

Diploma in Event Management, Mass Communications, Business Administration or related discipline

Job description

This role provides administrative, coordination, and operational support for the planning and delivery of a major flagship event in 2027. The incumbent will work closely with internal teams and external partners to ensure smooth execution across planning, logistics, and on-site operations.

Project & Administrative Support

• Prepare project materials such as briefing decks, trackers, timelines, and reports.
• Maintain project schedules and track progress against key milestones.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Provide full secretariat and administrative support for the project team.
• Assist with procurement and tender processes, including documentation, quotations, and submissions.

Event Coordination

• Support event planning, programme scheduling, and stakeholder meetings.
• Liaise with internal teams and external partners such as vendors, exhibitors, agencies, and speakers.
• Assist with participant communications and registration coordination.

Operations & Logistics

• Coordinate operational requirements including AV, staging, signage, catering, and media support.
• Support exhibition layouts, equipment tracking, rehearsals, and on‑site setup.
• Assist with event‑day operations and post‑event wrap‑up activities.

On‑Site Support

• Act as a key point of contact during event days.
• Support registration, crowd flow, and wayfinding.
• Assist in resolving on‑site operational issues promptly.

Requirements

• Minimum Diploma qualification in Event Management, Mass Communications, Business Administration, or a related discipline.
• Prior experience in event coordination, project support, secretariat duties, procurement, or operations.
• Experience in marketing or project management will be an advantage.
• Proficient in basic administrative and coordination tasks, including documentation and stakeholder communication.

Other Info

Contract Duration: 1 Jan 2026 to Aug 2027

Interested candidates, please click APPLY or email CV to: [e-mail]

Jennifer Tho WY

Educare Human Capital

EA License No: 11C4731 I R24120181