Event Operations Manager

LXO PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A consulting and events firm in Singapore seeks an experienced Event Operations Manager to oversee all logistical and operational aspects of high-profile events. Candidates should have at least 5 years of experience in event management, proficiency in event planning software, and strong interpersonal skills. The role offers a dynamic work environment with flexibility and requires bilingual proficiency in English and a regional language.

Qualifications

• Minimum of 5 years of experience in event operations or management.
• Strong proficiency in event planning software and Microsoft Office Suite.
• Exceptional interpersonal and communication skills.

Responsibilities

• Lead and manage all logistical and operational aspects of events.
• Oversee vendor relationships and contract negotiations.
• Develop and manage event budgets and timelines.

Skills

Event planning

Vendor management

Budget management

Interpersonal communication

Problem solving

Bilingual proficiency

Education

Certification in event management or project management

Tools

Event planning software

Microsoft Office Suite

Job description

About LXO PTE. LTD.

LXO PTE. LTD. is a forward-thinking events and consultancy company dedicated to designing innovative, AI-driven strategies for clients and delivering outstanding events in Southeast Asia. We aim to make a positive impact on the business landscape while creating experiences that resonate.

Roles & Responsibilities

As the Event Operations Manager, you will lead and manage all logistical and operational aspects of high-profile events, ensuring flawless execution and exceptional client satisfaction. Key responsibilities include:

• Overseeing end-to-end event planning and execution, from initial layout design to final teardown, including floor plans, event set-up, and technical requirements.
• Managing vendor relationships, sourcing and negotiating contracts for services and equipment, and ensuring quality and compliance.
• Developing and managing event budgets, timelines, and production schedules to ensure all milestones are met within scope.
• Coordinating with internal teams and external stakeholders to execute a cohesive event strategy.
• Implementing and ensuring strict adherence to all local regulations, licenses, and safety protocols, including applications for required permits (SFA, SPF, COMPASS).
• Conducting risk assessments and contingency planning to minimize operational issues.
• Leading on-site event staff, including team coordination, delegation of duties, and performance management.
• Providing post-event analysis and reports to guide future improvements and assess ROI.

Requirements

To qualify for this role, candidates must meet the following criteria:

• Minimum of 5 years of experience in event operations or event management in a corporate, agency, or consultancy environment.
• Proven track record in managing high-budget, complex events and handling responsibilities autonomously.
• Strong proficiency in event planning software (such as SketchUp or AutoCAD for 3D layout planning) and Microsoft Office Suite.
• In-depth knowledge of licensing and permit processes, with experience in applications for SFA, SPF, COMPASS, or equivalent regulatory requirements.
• Advanced problem-solving skills and a strong ability to handle high-pressure situations and resolve on-the-ground issues.
• Flexible work schedule, including weekends and overtime, as event schedules demand.
• Demonstrated understanding of safety and risk management, including familiarity with workplace safety and health regulations specific to event management.
• Exceptional interpersonal and communication skills to liaise effectively with vendors, clients, and team members.
• Experience managing digital and hybrid events is a plus.
• Bilingual proficiency in English and at least one regional language (Mandarin, Bahasa Melayu, or Tamil) to liaise with diverse clients and vendors across Southeast Asia.

Preferred Qualifications

• Prior experience in financial or consultancy-related events is advantageous.
• Familiarity with AI-driven tools for event management and client engagement.
• Certification in event management or project management (e.g., PMP, CSEP) is a plus.

How to Apply

Apply with your resume and a cover letter detailing your experience in event management, particularly focusing on your experience with licensing, technical requirements, and budget management.

Note: Only shortlisted candiates will be be notified.