Event Management / Event Coordinator / Event Operations

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A recruitment firm based in Singapore is seeking a motivated Event Coordinator to support the end-to-end planning and execution of various events. This role involves logistics management, vendor coordination, and providing on-site event support. Ideal candidates should have strong organizational skills, a diploma or degree in any discipline, and can be fresh graduates or entry-level applicants. Join this dynamic team and create memorable experiences!

Qualifications

• Experience in event planning, hospitality, or administrative roles is an advantage.
• Fresh graduates and entry-level applicants are welcome.

Responsibilities

• Assist in planning and delivering events from start to finish.
• Support logistics including venue setup, equipment rental, and catering.
• Coordinate with vendors and suppliers for smooth event execution.
• Manage event registration, RSVPs, and guest lists.
• Perform administrative tasks related to events.
• Provide on-site support, addressing issues quickly.
• Assist in post-event activities, gathering feedback.
• Maintain inventory of event supplies and promotional materials.
• Ensure compliance with health and safety regulations.

Skills

Organizational skills

Time management

Communication

Interpersonal abilities

Ability to multitask

Problem-solving

Education

Diploma or Degree in any discipline

Tools

Microsoft Office

Job description

We are seeking a motivated and detail-oriented Event Coordinator to support the end-to-end planning and execution of a wide range of events including conferences, corporate functions, exhibitions, and promotional activities.

In this fast-paced and rewarding role, you’ll work closely with the sales team and various stakeholders to ensure every detail is handled with precision. This is a great opportunity for someone who is passionate about events, logistics, and creating memorable experiences.

Key Responsibilities

• Assist in planning and delivering events from start to finish.
• Support logistics including venue setup, equipment rental, catering, transportation, signage, and more.
• Coordinate with vendors, suppliers, and service providers to ensure smooth and timely execution.
• Manage event registration, RSVPs, guest lists, and on-site check-ins.
• Perform administrative tasks such as preparing event materials, maintaining schedules, and tracking budgets and expenses.
• Provide on-site event support, addressing any issues or last-minute changes quickly and professionally.
• Assist in post-event activities, including gathering feedback and preparing evaluation reports.
• Maintain and organize inventory of event supplies and promotional materials.
• Ensure all activities are compliant with health, safety, and event regulations.

Qualifications

• Diploma or Degree in any discipline.
• Experience in event planning, hospitality, or administrative roles is an advantage – but fresh graduates and entry-level applicants are welcome!
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Able to multitask and perform well under pressure in a dynamic environment.
• Proficient in Microsoft Office.

Preferred Attributes

• Creative and detail-oriented.
• Proactive, with a problem-solving mindset.
• Professional in both appearance and demeanor.
• A strong team player who can also work independently.