Event Lead

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading property management firm in Singapore seeks an experienced event manager to oversee event planning and execution. The ideal candidate will ensure seamless coordination with stakeholders, manage vendor relationships, and deliver high-quality events. This role requires strong organizational skills and the ability to work in a dynamic environment, with flexibility for special events.

Qualifications

• Proven experience in event planning, coordination, and execution.
• Strong organizational and time management abilities.
• Professional demeanor appropriate for a corporate banking environment.

Responsibilities

• Track all event requests from initiation through completion.
• Support on-site events ensuring an exceptional visitor experience.
• Execute procurement activities for events.

Skills

Event planning and coordination

Project management skills

Communication skills

Vendor management

Attention to detail

Tools

Dashboard reporting systems

Data analytics tools

Job description

Job Description

Event Management & Stakeholder Communication

• Track all event requests from initiation through completion, maintaining detailed records and status updates
• Liaise with stakeholders throughout the event lifecycle, providing timely updates on critical milestones
• Provide regular client updates on event progress, changes, and deliverables
• Coordinate with all parties (internal and external) to ensure successful event delivery
• Manage event timelines with clear accountability and milestone tracking

Event Execution & Operations

• Support on-site events, conferences, promotions, functions, and briefings ensuring exceptional visitor experience
• Deliver end-to-end event support from pre-event planning through post-event analysis
• Supervise event setup and breakdown operations with attention to quality standards
• Monitor event progress and implement swift resolution for emerging challenges
• Ensure event locations are properly prepared and restored to pre-event condition

Procurement & Vendor Management

• Execute procurement activities for events
• Maintain high-performing vendor partnerships ensuring adherence to service level agreements
• Coordinate logistics for equipment, supplies, and resources to maximize efficiency and cost-effectiveness

Audio Visual Coordination

• Ensure all AV equipment is operational and ready for use prior to event commencement
• Collaborate with AV support teams to validate functionality of all technical equipment
• Conduct pre-event AV testing to prevent technical disruptions during events
• Coordinate A/V resources and establish backup solutions and contingency protocols

Stakeholder & Resource Coordination

• Ensure essential standby support personnel are on-site during events
• Facilitate collaboration with facilities management, security, catering, and service provider teams
• Serve as central communication hub for all parties involved in event delivery
• Optimize staffing deployment including after-hours and weekend event support

Account Management Support

• Support the Account Lead on client account management including reports and presentations for events
• Contribute to client-facing materials and documentation development
• Participate in account strategy discussions and relationship optimization activities
• Provide event-related insights to drive account growth and retention

Process Development & Reporting

• Create and implement processes for event management and operational activities
• Develop standard operating procedures for event management delivery
• Utilize dashboards and reporting tools to provide data-driven insights on performance metrics
• Generate regular performance reports tracking KPIs and service delivery excellence
• Analyze data to identify improvement opportunities and strategic recommendations

Compliance & Risk Management

• Ensure compliance with client security protocols and banking environment requirements
• Coordinate with Emergency Response Teams and safety personnel for risk management
• Conduct risk assessments for event activities and implement mitigation strategies
• Ensure events meet all regulatory and compliance requirements

Additional Responsibilities

• Undertake ad hoc duties as assigned by management
• Support special projects and initiatives enhancing service delivery
• Provide backup support for team members ensuring operational continuity

Required Skills & Qualifications

Technical Skills

• Proven experience in event planning, coordination, and execution
• Strong project management skills managing multiple events simultaneously
• Understanding of AV systems and technical requirements for corporate events
• Experience in vendor management
• Basic proficiency with dashboard reporting systems and data analytics tools

Professional Skills

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Professional demeanor appropriate for corporate banking environment
• Problem-solving skills with ability to implement effective solutions
• Attention to detail ensuring events meet client standards

Leadership & Coordination

• Ability to coordinate diverse stakeholder groups and service providers
• Experience in vendor management and contract oversight
• Capability to work under pressure and adapt to changing requirements
• Strong negotiation and relationship management skills
• Account management support experience preferred

Working Conditions

• Standard business hours with flexibility based on event requirements
• Weekend and holiday availability for special events as needed
• Professional standards required for banking environment with security and confidentiality requirements
• Flexibility for events outside normal business hours