Event Executive

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an experienced event planner to manage virtual and physical meetings. Responsibilities include event support, vendor management, and coordinating post-event activities. The ideal candidate has a diploma in Event Management or related fields, with at least 3 years of relevant experience. This role demands strong organizational and communication skills, along with proficiency in event management tools. Join our dynamic team to enhance our event experiences.

Qualifications

• Minimum 3 years of experience in event management or a similar role.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent communication skills and client relationship management.

Responsibilities

• Support events and ensure requirements are met.
• Act as the point of contact for attendees and manage registration.
• Manage on-site execution of events and address arising issues.

Skills

Organizational skills

Multitasking

Project management

Communication skills

Client relationship management

Education

Diploma in Event Management, Hospitality, Business, or a related field

Tools

Event management software

Web portal management tools

Job description

Duration: 1 Year (Extendable)

Working Location: Kent Ridge

Working Hours: 08.30am – 6.00pm (Monday to Friday)

Responsibilities

Event Planning

• Support events such as virtual and physical meetings and international conferences, working with staff to ensure all events meet requirements.
• Assist in event-related administrative tasks, including but not limited to drafting and creating of registration forms and survey forms.
• Set up and manage virtual meeting platforms.
• Ensure availability of items in the event inventory list.
• Maintaining the Experts List database to ensure that it stays accurate and current.

Attendee Management

• Act as the point of contact for attendees, circulation of event details and program, and answering to attendee enquiries.
• Manage event registration and registration lists.

Vendor Management

• Source and liaise with vendors, including venues, caterers, event organisers, decorators, transport vendors, gift suppliers, printers and staffing.
• Arrange transport, flight booking, accommodation and catering.
• Responsible for processing necessary payments to ensure timely delivery of goods and services.

Event Execution

• Manage on-site execution of physical, virtual and hybrid meetings and events; ensuring smooth operation from setup to teardown.
• Address any issues that arise during the event in a timely manner.
• Some travel will be required for on-site event support.

Post-Event Fulfilment

• Coordinate post-event activities, such as evaluations and feedback collection.
• Process reimbursements to event trainers/ speakers.
• Ensure that all up-to-date files and training materials are saved to the shared drive and archiving of outdated documents/ emails according to the needs of the organization.

Requirements

• Diploma in Event Management, Hospitality, Business, or a related field.
• Minimum 3 years of experience in event management or a similar role.
• Strong organizational, multitasking, and project management skills.
• Excellent communication skills and client relationship management abilities.
• Proficiency in event management software and web portal management tools would be an advantage.

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg. R22105467 (Mary Joyce Ong)