Event Admin Coordinator

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading event management firm in Singapore is seeking an Event Admin Coordinator to support event planning and coordination efforts. The ideal candidate will have a degree in a relevant field and 1-3 years of experience. Responsibilities include managing event logistics, preparing meeting materials, and ensuring clear communication with stakeholders. This role requires excellent organizational skills and the ability to thrive in a fast-paced environment. Join us for a collaborative opportunity to engage with diverse teams and stakeholders.

Qualifications

• 1-3 years of experience in event coordination, secretariat support, or administrative planning.

Responsibilities

• Provide administrative, operational, and logistical support for events.
• Prepare meeting agendas, programs, and presentations.
• Develop relationships with vendors and stakeholders.
• Assist with various ad-hoc tasks.

Skills

Organizational skills

Coordination skills

Attention to detail

Stakeholder engagement

Education

Degree in Business, Communications, Events Management or related field

Job description

Event Admin Coordinator

Job Description:

We are looking for a dynamic and detail-oriented individual to join our team as an Event Admin Coordinator. In this role, you will be responsible for supporting a range of activities related to event planning, stakeholder engagement, and administrative coordination.

Key Responsibilities:

• Event Planning and Management:

  • Provide administrative, operational, and logistical support for meetings and events, including coordinating travel, accommodation, and transportation arrangements.

  • Work with external vendors to manage meeting setups, ensuring smooth event execution.

  • Maintain accurate records and monitor contract performance to ensure all deliverables are met as per agreement.

• Secretariat Support:

  • Prepare meeting agendas, programs, presentations, and other essential materials.

  • Collaborate with internal teams to ensure timely collation and distribution of necessary documents.

• Stakeholder Engagement:

  • Develop and maintain strong working relationships with vendors, experts, and internal teams.

  • Ensure clear communication with all stakeholders to support smooth event coordination and delivery.

• Additional Duties:

  • Assist with various ad-hoc tasks as assigned.

What We’re Looking For:

• Education: A degree in Business, Communications, Events Management, or a related field.

• Experience: 1-3 years of experience in event coordination, secretariat support, or administrative planning.

• Skills:

  • Strong organizational and coordination skills with great attention to detail.

  • Ability to engage with senior stakeholders and external vendors effectively.

  • Comfortable working in fast-paced environments while managing multiple tasks and priorities.

Nearest MRT: Novena MRT Station

Contract Duration: 6 months

If you’re passionate about event management and enjoy working in a collaborative environment, we encourage you to apply! If you are ready to take on a new challenge in a role that balances both technical and administrative responsibilities, we’d love to hear from you!

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BGC Group Pte Ltd- Outsourcing Division

EA Licence No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.