Engineering Coordinator

IBIS SINGAPORE ON BENCOOLEN; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A premier hotel in Singapore is seeking an Engineering Coordinator to support the Engineering Department by managing project documentation and facilitating communication. The ideal candidate should have at least 3 years of related experience and a background in hotel engineering or construction maintenance. Additionally, strong organizational skills and proficiency in Microsoft Office are required. This position involves various administrative tasks to ensure smooth operations within the Engineering team.

Qualifications

• Minimum 3 years of experience in an administrative or coordinator role.
• Preferably with experience in hotel engineering or construction maintenance.
• Self-motivated and capable of working independently or in a team.

Responsibilities

• Coordinate and manage administrative tasks within the Engineering Department.
• Track and manage building licenses and engineering contracts.
• Maintain accurate office records and engineering documentation.

Skills

Organizational skills

Microsoft Office proficiency

Interpersonal skills

Attention to detail

Self-motivated

Education

ITE/Nitec Certificate in Building Facilities Maintenance

Job description

The Engineering Coordinator plays a key role in supporting the Engineering Department by ensuring smooth administrative operations. This role involves managing project documentation, facilitating communication, and providing essential support to engineers and project managers.

Key Responsibilities

• Coordinate and manage administrative tasks within the Engineering Department
• Track and manage building licenses and engineering contracts
• Receive and verify basic delivery items and materials
• Maintain accurate office records, databases, and engineering documentation
• Handle incoming and outgoing correspondence to ensure timely communication
• Provide administrative support for ongoing projects and routine operations
• Understand and manage basic engineering parts, tools, and technical terminology
• Support communication between engineers, project managers, and other departments
• Prepare reports and assist in procurement and vendor coordination

Requirements

• Minimum 3 years of experience in a similar administrative or coordinator role
• Preferably with a background in hotel engineering, building facilities, or construction maintenance
• ITE/Nitec Certificate in Building Facilities Maintenance or related field
• Strong organizational skills with attention to detail
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience in managing multiple coordination responsibilities across various programs
• Strong interpersonal skills and ability to build partnerships within and outside the department
• Self‑motivated, responsible, and capable of working independently or in a team