Engineer

CUTE GREEN VENTURES PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading offshore maintenance company in Singapore is seeking an experienced documentation manager to oversee EDMS systems and ensure compliance with regulatory requirements. The ideal candidate will have over 8 years of experience managing technical documentation for offshore projects. Key responsibilities include configuring EDMS platforms, coordinating with maintenance teams, and preparing compliance documentation. Competitive remuneration and benefits package are offered.

Qualifications

• 8+ years of experience in EDMS specific to offshore projects.
• Strong understanding of documentation processes and Class requirements.
• Proficiency in using multiple EDMS platforms.

Responsibilities

• Manage offshore maintenance documentation and regulatory compliance.
• Configure and administer EDMS platforms for documentation management.
• Coordinate with teams and ensure timely closure of workflows.

Skills

EDMS management

Documentation control

Offshore regulatory compliance

Project management

Team coordination

Education

Bachelor's degree

Tools

ProArc

SharePoint

Aconex

COMOS

Job description

Responsibilities

• Manage the flow of offshore maintenance, inspection, integrity reports, and engineering documentation.
• Ensure compliance with offshore regulatory requirements and Class submission procedures.
• Control and distribute all documentation related to maintenance campaigns, inspection findings, work packs, redline/marked-up drawings, and technical updates.
• Maintain traceability of all controlled documents for audits, Class verifications, and maintenance reviews.
• Configure and administer EDMS platforms (ProArc, Aconex, SharePoint, COMOS, ProjectWeb, JPI, TOMS).
• Set up folders, metadata structures, and workflow routing specific to offshore M&I operations.
• Conduct onboarding/offboarding and provide EDMS training for offshore and onshore project personnel.
• Process vendor, subcontractor, and offshore submissions for engineering review, Class review, technical approval, and client acceptance.
• Ensure timely closure of workflows, with weekly status updates and follow-ups.
• Track deliverables and revisions throughout the M&I project lifecycle.
• Ensure adherence to Good Documentation Practice (GDP) and offshore documentation protocols.
• Validate that all submissions meet required standards, including Class requirements (ABS, DNV, etc.).
• Maintain Master Document Registers (MDR) for maintenance tasks, inspection reports, engineering revisions, and vendor documentation.
• Coordinate with maintenance teams, discipline engineers, integrity engineers, Class surveyors, and offshore supervisors.
• Prepare weekly reports on deliverables, outstanding actions, RFIs, site instructions, and inspection documentation.
• Track and record closeout documentation for maintenance scope completion.
• Lead structured archiving of all offshore maintenance documentation according to client SOPs and Class retention guidelines.
• Ensure all inspection records, certificates, work packs, and vendor documents meet handover requirements.

Requirements

• Bachelor’s degree in any field.
• At least 8+ years of experience in EDMS, with strong exposure to offshore, maintenance, inspection, or EPC projects.
• Solid understanding of offshore documentation processes, work management systems, and Class documentation requirements.
• Proficient in ProArc, SharePoint/DMCS, Aconex, COMOS, etc.
• Knowledge of offshore maintenance and inspection workflows, Class documentation submissions, work packs, redline drawings, integrity documentation, and maintenance records.
• Experience handling technical documentation flows across multiple EDMS platforms.
• Experience managing submissions to Class authorities and coordinating transmittals via FTP and EDMS (from previous offshore roles).