EAMM Specialist - Engineering Asset & Maintenance Management Specialist

Pharmagend Global Medical Services Pte Ltd; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A global medical services firm in Singapore is looking for a Spare Parts Inventory Coordinator. This role involves managing spare parts inventory, supporting SAP system transactions, and assisting engineers with maintenance. Candidates should have an associate’s diploma in a relevant technical field and 2-3 years of experience. Excellent analytical and communication skills are essential. The position offers an opportunity for growth in a regulated environment.

Qualifications

• 2-3 years of experience in relevant fields.
• Basic knowledge of MS Excel, Word, and SAP or willingness to learn SAP.
• Basic MS Office skills and willingness to learn SAP.

Responsibilities

• Assist in maintaining accurate spare parts database.
• Create, update, and close maintenance work orders in SAP.
• Assist engineers with spare parts identification during maintenance.
• Ensure compliance with cGMP, GDP, and company SOPs.
• Prepare spare part usage reports for audit.

Skills

Basic understanding of engineering equipment used in pharmaceutical formulation

Knowledge of ERP systems (SAP preferred)

Good analytical skills and attention to detail

Strong communication and coordination skills

Familiarity with spare parts cataloguing and inventory concepts

Excellent documentation and problem-solving skills

Education

Associate’s diploma in Instrumentation, Electronics, Engineering Technology, or related technical field

Diploma or Degree in Mechanical, Electrical, Instrumentation, or Industrial Engineering

Job description

Job Summary

To support the engineering department in managing spare parts inventory includes controlled issuance, purchase requisitions, Capex, payment against proforma invoices and maintenance records in SAP, ensuring compliance with cGMP and company procedures.

Key Responsibilities

Spare Parts Inventory Management

• Assist in maintaining an accurate spare parts database with correct part numbers, descriptions, and stock levels. Manage expiry or shelf‑life control.
• Manage spare parts database and ensure availability of critical spares.
• Optimize inventory levels to balance cost and reliability.
• Support regular stock checks and reconciliation with physical inventory.
• Generate purchase requisitions for replenishing critical spares.
• Coordinate with vendors for spare parts delivery timelines.
• Work as a single point of contact for spares with complete control on spares inventory.

SAP System Support

• Create, update, and close maintenance work orders in SAP. Create Purchase requisitions, Capex, follow up on payments etc.
• Work as an individual entity to monitor and distinguish the cost and expenses on different services, spares and define the strategy to minimize the cost.
• Enter and maintain equipment master data, spare part codes, and BOMs in SAP.
• Monitor and track maintenance activities and spare part consumption through SAP reports.
• Create and maintain Equipment master BOM for spare part inventory.

Engineering Support

• Assist engineers and technicians with spare parts identification during preventive and corrective maintenance.
• Support preparation of maintenance schedules and checklists.
• Maintain documentation of calibration, servicing, and replacement records.

Compliance & Documentation

• Ensure all SAP transactions and engineering records comply with cGMP, GDP, and company SOPs.
• Prepare spare part usage reports for audit and review.
• Support change control and deviation documentation related to spare parts.
• Assist on any ah‑hoc duties that have been assigned / task by the immediate superior.

Qualifications

Education: Associate’s diploma in Instrumentation, Electronics, Engineering Technology, or related technical field.

Experience: Diploma or Degree in Mechanical, Electrical, Instrumentation, or Industrial Engineering with 2-3 years of experience. Basic knowledge of MS Excel, Word, and SAP or willingness to learn SAP.

Skills

• Basic understanding of engineering equipment used in pharmaceutical formulation.
• Knowledge of ERP systems (SAP preferred) - training will be provided.
• Good analytical skills and attention to detail.
• Strong communication and coordination skills.
• Familiarity with spare parts cataloguing and inventory concepts.
• Excellent documentation and problem‑solving skills.