EA / Office Manager

JAC Recruitment Pte Ltd; Singapore; Hybrid; SGD 50,000 - 70,000; Full time

Job summary

A leading firm in health and wellness in Singapore is seeking an experienced office administrator to manage day-to-day operations and provide executive support to senior leaders. The ideal candidate will have at least 5 years of experience, exceptional communication skills, and be proficient in Google Workspace and Microsoft Office. This hybrid role offers a dynamic environment focused on building a positive company culture.

Qualifications

• At least 5 years of experience in office admin / PA / EA / office manager roles.
• Able to handle multiple roles in a dynamic setting.
• Strong communication and organisation skills.
• Experience in supporting senior leadership is advantageous.
• Positive attitude and enjoys building a strong company culture.

Responsibilities

• Manage day-to-day office operations and support senior leadership.
• Provide PA / EA support including calendar scheduling and travel arrangements.
• Support HR/admin onboarding and coordinate team events.
• Help streamline admin processes and assist regional teams as needed.

Skills

Office administration

Communication skills

Organisational skills

Solution-oriented mindset

Tech-savvy

Tools

Google Workspace

Microsoft Office

Job description

The Company

Our client is a rapidly growing global brand in the health and wellness industry, known for their market-leading fitness supplements and strong digital presence. With a passionate community across 30+ countries, they are expanding their footprint in Asia, and the Singapore office plays a key role in driving commercial and operational success in the region.

The Role

This is an exciting hybrid role combining office management, executive support, and team administration. You will be the central figure in ensuring smooth day-to-day operations while supporting senior leadership with calendar, travel, and administrative tasks. Ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys building structure from the ground up.

Key Responsibilities

• Office Management
  • Manage day-to-day office operations (supplies, vendors, IT coordination, pantry, cleanliness, etc.)
  • Act as the go-to person for office-related queries and support
  • Coordinate with building management, service providers, and corporate functions
• Executive Assistant Support
  • Provide PA / EA support to senior leaders including calendar scheduling, travel arrangements, and expenses
  • Manage confidential information with discretion and professionalism
  • Prepare agendas, meeting materials, and take minutes when required
• Administrative & Team Support
  • Support HR/admin onboarding for new hires (workspace setup, welcome packs, access, etc.)
  • Coordinate team events, offsites, and wellness initiatives
  • Process invoices, office expenses, and liaise with finance on admin-related matters
• General Support
  • Ad-hoc support to regional teams (e.g. marketing, ops, customer support) when required
  • Help streamline admin processes and identify areas for improvement
  • Serve as a culture ambassador to maintain a positive and productive environment

Who We’re Looking For

• At least 5 years of experience in office admin / PA / EA / office manager roles
• Comfortable wearing multiple hats in a lean team and dynamic setting
• Excellent communication skills, highly organised, and solutions-oriented
• Proficient in Google Workspace (Docs, Sheets, Calendar, etc.), Microsoft Office, and is tech-savvy
• Prior experience supporting senior leadership is a plus
• Positive energy and can-do attitude - someone who enjoys building culture