HR & Admin Executive

WYN2000 Transport & Container Services Pte Ltd; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An innovative firm is seeking a motivated HR & Admin Executive to join their expanding team. This role involves supporting the HR Manager in various HR activities, from talent acquisition to payroll processing. The ideal candidate will have a diploma in HR management and at least three years of relevant experience. You will play a key role in maintaining employee databases, managing recruitment processes, and ensuring compliance with HR policies. If you are detail-oriented and passionate about enhancing employee experience, this position is an exciting opportunity to contribute to a dynamic environment.

Qualifications

• Minimum 3 years of HR-related experience.
• Strong understanding of HR principles and local labour legislation.

Responsibilities

• Handle HR tasks including talent acquisition and employee onboarding.
• Process monthly payroll and ensure compliance with company policies.

Skills

Human Resources Management

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Analytical Skills

Problem-Solving

Bilingual (English and Mandarin)

Education

Diploma in Human Resources Management

Tools

Unit4 Prosoft HRMS

Job description

As WYN2000 continues our business expansion, it's time to expand our HR team! We are recruiting for Human Resource (HR) & Admin Executive who will support the HR & Admin Manager in the full spectrum of HR activities and providing HR services to the business. The motivated and detail-oriented individual works independently and has a sense of urgency to meet tight deadlines. The individual also adopts a service excellence mindset and is passionate about addressing organisational and employees’ needs and issues.

Your Main Job Responsibilities

• Handle HR tasks relating to HR policies, Unit4 Prosoft HRMS, talent acquisition, on/off boarding, compensation and benefits, learning and development, etc.
• Support the management in overseeing the administrative and operational aspects of the work environment
• Prepare employment contracts, acknowledgement of resignation letters, staff confirmation letters, promotion letters and other HR-related letters
• Manage recruitment/hiring processes including interview, reference checks, execute employee onboarding, new hire orientation, etc
• Identify and share the manpower hiring issues with viable proposals on recruitment plans and initiatives to meet the outcomes of manpower hiring
• Conduct exit interviews to gather feedback for better employee retention and manage employee’s exit clearance process
• Regularly update and ensure accurate maintenance of employee database, P-files and all HR related information
• Monitor and administer work pass applications/ renewals/ cancellations via myMOM and WPOL, including purchasing security bond and managing foreign worker quota
• Handle the processing of insurance claims for Group Hospital & Surgical, Group Personal Accident, Work Injury, etc
• Process CPF, IR8A, IR21, NSman make-up pay claim, Government-Paid Leave claim, government grants and submissions such as MOM surveys, wage surveys, etc
• Handle end-to-end processing of monthly payroll computation and ad-hoc processing of commission payment and referral fees for employees, ensuring accuracy, completeness and timeliness in the payment of salaries in compliance with company policies and statutory requirements
• Maintain up-to-date forms/records on training and to administer training for employees
• Plan, coordinate and organize, which are inclusive but not limited to meetings, events, etc
• Procure office stationery, business cards, company stamps, uniforms, etc and issue to employees
• Assist with general administration and other ad-hoc tasks as required

Your Professional Background

• Minimum Diploma in Human Resources Management
• Minimum 3 year’ HR-related experience
• Proficient in Microsoft Excel, Word, Outlook and PowerPoint
• Knowledge of Unit4 Prosoft HRMS is an added advantage
• Strong understanding of HR principles, practices and local labour legislation
• Independent, self-confident and self-motivated
• Able to work under pressure and with a sense of urgency to meet tight deadlines
• Service-oriented with excellent interpersonal and communication skills in dealing with different levels of employees
• Resourceful with an analytical mind and a problem-solving aptitude
• Excellent verbal and written communication skills
• Bilingual in English and Mandarin (to communicate with Chinese speaking colleagues)
• Singaporeans will be considered

We regret that only short-listed applicants will be notified.