Document Control Assistant / Document Controller

Aedas; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Document Control professional to join their dynamic team. This role involves managing project documentation, ensuring compliance with standards, and supporting project teams with document management systems. The ideal candidate will have experience with Electronic Document Management Systems and a keen attention to detail. This opportunity offers a pathway for long-term career development within an expanding international practice, along with an attractive compensation and benefits package. If you are proactive and detail-oriented, this position is perfect for you.

Benefits

Attractive compensation

Career development opportunities

International practice experience

Qualifications

• 1 year experience in EDMS for Document Control Assistant.
• 4 years experience in EDMS for Document Controller.

Responsibilities

• Manage and file all project documentation efficiently.
• Prepare Document Issue Packages and ensure compliance with standards.

Skills

Attention to Detail

Proactive Teamwork

Conflict Resolution

Tools

Aconex

Procore

BIM360 Documents

Job description

Responsibilities:

1. To take direction from Document Control Manager
2. To be able to work as a proactive team member
3. Management & filing of all Project documentation (Outgoing & Incoming)
4. Preparation of Document Issue Packages to meet Project stage deliverables as defined by the Project Team Leader
5. Checking that all documents meet defined AEDAS standards before being transmitted, and to highlight non-compliances to team members responsible, i.e. File name & drawing nomenclature compliance (Checked against any earlier revisions).
6. Maintenance of Electronic PDF in project folders reflecting:

• AEDAS “Current“ Documents (Drawings, Specifications, Reports)
• “Current” Documents from all other Consultants
• “Current” Documents from Contractors as Submission Packages documents

Downloading, Internal distribution and eventually filing of contractor submissions

Uploading of commented documents via Workflow

Assistance in preparation of and updating the distribution matrix as and when required, and advising all changes as appropriate

Production of Reports to include but not limited to:

• Incoming & Outgoing reports on a weekly basis
• Tracking registers to record receipt & return of submittals
• To maintain & manage RFI tracking lists
• To highlight to team leaders any late items not yet responded
• Other reasonable tasks as required by Doc Control Manager & Team leaders

Requirements:

1. Document Control Assistant - 1 year of working experience in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents
2. Document Controller - 4 years of working experience in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents
3. To fully engage with the usage of Electronic Document Management System (EDMS) and any other electronic document control systems pertinent to a project.
4. Logical approach to work with a consistent attention to detail
5. A full understanding of AEDAS IMS and its supporting documents
6. Ability to cope with conflicting demands, to be able to proactively highlight any conflicts of priorities and suggest action plans to resolve issues

Aedas provides opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package. Interested parties please send detailed CV, current and expected salary, and notice period by clicking Apply now.

Aedas is an Equal Opportunity Employer.

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