Documentation Officer - WCAN

WECRUIT PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A recruitment agency in Singapore is seeking a detail-oriented Administrative Assistant. Key responsibilities include managing documentation, logistics coordination, and providing administrative support to the project team. The ideal candidate holds a Diploma in Business Administration and has 1-2 years of relevant experience. Proficiency in Microsoft Office and excellent organizational skills are essential. This position offers an opportunity to engage in varied administrative tasks within a supportive environment.

Qualifications

• 1–2 years of administrative experience required.
• Experience in documentation and catalog management is a plus.
• A design or events background is a plus.

Responsibilities

• Compile, organize, and maintain documents for clients.
• Prepare delivery orders and track shipments.
• Review and assist in preparing Bills of Quantities.
• Provide general administrative support for the project team.

Skills

Strong organizational abilities

Time-management

Proficient in Microsoft Office

Attention to detail

Education

Diploma in Business Administration or related field

Job description

Responsibilities

• Documentation & Catalog Management: Compile, organize, and maintain documents for submission to clients and consultants. Ensure all reports, certificates, and spreadsheets are accurate and up-to-date.

• Logistics & Coordination: Prepare delivery orders, liaise with suppliers and logistics providers, track shipments, and inspect goods upon receipt and prior to delivery.

• BOQ Management: Review, verify, and assist in preparing Bills of Quantities (BOQ) for ongoing and new projects.

• Administrative Support: Provide general administrative support including data entry, filing, and document management for the project team.

Qualifications

• Diploma in Business Administration or a related field (Design or Events background is a plus)

• 1–2 years of administrative experience

• Strong organizational and time-management abilities

• Proficient in Microsoft Office

• High attention to detail and accuracy

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070