DOCUMENT CONTROLLER [Job Code 2510115A]

HR EXCHANGE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading recruitment firm is looking for a Document Control Specialist for their data centre site in Singapore. This role requires managing project documentation, adhering to quality and legal standards, and supporting project teams. Candidates should have at least 3 years of relevant experience, familiarity with project management, and proficiency in Electronic Document Management Systems. Strong communication and teamwork skills are essential, along with a proactive attitude.

Qualifications

• Minimum 3 years experience in document control, preferably in data centre or construction.
• Familiar with project management principles.
• Certification in workplace safety (eg. WSQ, WSH) preferred.

Responsibilities

• Manage and control all project documentation.
• Maintain document archives and ensure compliance.
• Prepare reports on document control status.

Skills

Document control expertise

Team player

Proficiency in EDMS

Communication skills

Education

Diploma

Tools

Microsoft Office

Job description

Due to expansion of our client's business, we continue to look for suitable candidates to work at our client's data centre site. Write to us if you are an individual who has experience in the activities listed below, and is keen to take up new challenges!

Responsibilities

• Manage and control all project documentation, ensuring accuracy, quality, and integrity.
• Maintain document archives (both electronic via Electronic Document Management Systems/EDM & hard copy) while ensuring record-management adhere to good practices, policies and legal requirements
• Generate various document control reports as and when required (e.g. weekly report)
• Ensure all documentation complies with company and regulatory standards.
• Maintain document control logs and registers.
• Support project teams on document control procedures and systems.
• Act as a point of contact for document control queries and issues.
• Prepare regular reports on document control status and activities.
• Track and monitor the progress of document submissions and approvals.
• Per business requirement, undertake regional duties in Singapore or overseas (via business travel trips or relocation assignment).
• Undertake any other ad hoc project/duties assigned.

Requirements

• Diploma with at least 3 years of experience in document control, preferably in data centre or construction industry.
• Familiarity with project management.
• Proficiency in Electronic Document Management Systems (EDMS).
• Certification in workplace safety (eg. WSQ, WSH) preferred.
• Positive proactive attitude and ethical behaviour.
• Team player with ability to work independently and resolve challenges in a fast-paced environment.
• Excellent interpersonal, communication and collaborative skills.
• Proficiency in Microsoft Office (Microsoft Word, Excel and PowerPoint).

Application Instructions

• Send your CV to [e-mail]
• in word document;
• listing your personal particulars, education qualification and work experience;
• listing your current and expected salary details.

As we are hiring this position urgently, we do look forward to hearing from you VERY SOON!

Only shortlisted candidates will be notified.

EA Licence No: 22C1055

EA Personnel Registration No: R2095104