Document Controller (Engineering Projects)

CAREERSTAR INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading engineering support firm in Singapore is looking for a meticulous Document Controller to manage both electronic and physical documents. Ideal candidates should have strong Excel skills and experience in document control, ensuring accuracy and supporting project teams. This role presents a steady career path and growth opportunities in a collaborative environment.

Qualifications

• Experience in document control or similar administrative roles, preferably in engineering or construction.
• Strong proficiency in Microsoft Excel, including VLOOKUP and PivotTables.
• Highly organized with exceptional attention to detail.
• Highly organized with strong attention to detail.
• Good communication and teamwork skills.

Responsibilities

• Maintain and manage both electronic and hard-copy engineering documents.
• Create and maintain document registers and trackers using advanced Excel.
• Work with engineers to ensure documents are accurate and up-to-date.
• Prepare status reports for internal stakeholders.
• Work with engineers and contractors to ensure document accuracy.

Skills

Document management

Advanced Excel (VLOOKUP, PivotTables)

Communication skills

Organizational skills

Teamwork

Tools

Document control systems

Job description

We are looking for a meticulous and proactive Document Controller to support our engineering projects. If you enjoy organizing information, maintaining accuracy, and working closely with project teams, this role offers a stable career path and opportunities to grow within a supportive environment.

Key Responsibilities

• Maintain and manage both electronic and hard-copy engineering documents.
• Receive, log, distribute, and track drawings, RFIs, specifications, and other project documents.
• Ensure proper filing according to company procedures.
• Create and maintain document registers, trackers, and logs using advanced Excel (VLOOKUP, PivotTables, etc.).
• Prepare weekly/monthly status reports for internal stakeholders.
• Work with engineers, designers, and external contractors to ensure documents are accurate and up-to-date.
• Follow up on deadlines, submissions, and review timelines.
• Maintain accurate version control of all documents.
• Manage access permissions to ensure proper usage and prevent outdated information.
• Assist with internal/external audits through proper documentation retrieval.
• Maintain orderly document archives.
• Identify areas to improve document control workflow and propose enhancements.

Requirements

• Experience in document control or similar administrative roles (engineering/construction experience is advantageous).
• Strong proficiency in Microsoft Excel (VLOOKUP, PivotTables, macros preferred).
• Highly organized with strong attention to detail.
• Good communication and teamwork skills.
• Familiarity with document control systems/software is an added advantage.

For interested applicants, please email your UPDATED CV to [e-mail].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd