Document Controller (Construction)

Talent Trader Group; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A project management firm in Singapore is looking for a Document Control Specialist to manage and maintain project documentation. Responsibilities include ensuring document compliance, overseeing document distribution, and supporting continuous improvement in documentation processes. Ideal candidates should have a diploma in a related field and proven experience in document control or records management.

Qualifications

• Proven experience in document control or records management.
• Strong understanding of document control principles and compliance procedures.

Responsibilities

• Manage daily document control activities.
• Maintain accurate records of document lists and revisions.
• Ensure document completeness and compliance with standards.
• Oversee document distribution for project teams.
• Develop and implement document management procedures.
• Coordinate project document handover processes.
• Liaise with subcontractors and clients on document matters.
• Manage document control department inventory.
• Support continuous improvement of document management processes.

Skills

Proficient in document management software

Excellent organizational skills

Strong communication abilities

Capable of managing multiple priorities

Team player

Education

Diploma or equivalent in Business Administration, Engineering, or related discipline

Tools

MS Office applications

Job description

Job Purpose

Responsible for managing and maintaining all project and corporate documentation to ensure accuracy, completeness, and compliance with company and project requirements. The role ensures proper document control processes are implemented and followed across teams, subcontractors, and clients.

Key Responsibilities

• Manage daily document control activities, including document verification, scanning, organization, and archiving.
• Maintain accurate records of document lists, revisions, and distribution status.
• Ensure document completeness and compliance with established standards before submission or handover.
• Oversee document distribution and retrieval for project teams, site operations, subcontractors, and clients.
• Develop and implement project-specific document management procedures, ensuring adherence to guidelines.
• Coordinate and facilitate project document handover processes with clients and conduct relevant training when required.
• Liaise with subcontractors and clients on document coordination and control matters.
• Manage document control department inventory and maintain organized records.
• Support continuous improvement of document management processes and perform other administrative or ad-hoc tasks as assigned.

Job Requirements

• Education: Diploma or equivalent qualification in Business Administration, Engineering, or a related discipline.
• Experience: Proven experience in document control or records management, preferably within project-based or engineering environments.
• Knowledge: Strong understanding of document control principles, standards, and compliance procedures.
• Skills:
  • Proficient in document management software and MS Office applications.
  • Excellent organizational skills and attention to detail.
  • Strong communication and coordination abilities across departments and stakeholders.
  • Capable of managing multiple priorities and meeting deadlines.
  • Independent, proactive, and a strong team player.

Interested applicants for the above advertised position(s), please kindly click the APPLY button below or send in your updated resume.