Document Controller

OMNI OFFSHORE TERMINALS (OPERATIONS) PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading offshore service provider in Singapore is looking for a Document Control Specialist to oversee project documentation management. This role requires 5 years of relevant experience in the Oil & Gas industry and a relevant degree. Responsibilities include managing document transmissions, maintaining templates, and ensuring compliance with project standards. Candidates should have strong IT competencies, especially in Microsoft Office. This is an exciting opportunity to work in a dynamic environment that values efficiency and organization.

Qualifications

• Degree/Diploma in computer Science.
• 5 years of experience in document control, preferably in the Oil & Gas Industry.
• Basic IT competency in Microsoft Office suite, E-mail.

Responsibilities

• Responsible for overall project document control and management.
• Manage document transmission to external parties.
• Promote use of standard templates for document preparation.

Skills

Document control

Project document management

IT competency

Microsoft Office

Communication

Education

Degree/Diploma in Computer Science

Job description

JOB REQUIREMENT

Responsible for overall project document control and management as per company or project specific procedure. Custodian of all incoming & outgoing official transmittals and responsible for IDC process within team.

Responsible for allocation of document number to documents, maintain traceability of revision history and of their logging into Company document management system from the bid phase till project completion.

Responsible for management of incoming documents, logging, filing, document management and internal distribution (as applicable)

Responsible for management of document transmission to external parties, including preparation of transmittal, logging, filing and document management (letters, faxes, etc.).

Promote and enforce use of standard templates and formats for proper document preparation, distribution & storage. Responsible for data management including upload, report generation etc. in Windchill program. Periodic review of Windchill system for suggesting improvements and assist in system maintenance with assistance from IT department.

Responsible for miscellaneous document control activities like copying, formatting, scanning, document binding, generation of folders spine, control of records/standards/specification in Library etc.

Perform other duties as required and advised by General Manager, Head of Projects & Engineering.

QUALIFICATION REQUIREMENT

Degree/Diploma in computer Science

EXPERIENCE REQUIREMENT

5 years of experience in document control, preferably in the Oil & Gas Industry. Basic IT competency in Microsoft Office suite, E-mail