Document Controller

JDA WMS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction management firm in Singapore is seeking a meticulous Document Controller to manage critical documentation and records. The successful candidate will ensure compliance with internal standards and client requirements while overseeing document management activities. Candidates should have at least one year of experience in document control or a similar role within construction projects. Proficiency in document management systems is essential.

Qualifications

• At least 1 year experience as a Document Controller or in a similar records management role.
• Experience working in construction or relevant projects.
• Strong understanding of document control principles and best practices.
• Excellent organizational and time-management skills.
• Effective written and verbal communication skills.

Responsibilities

• Manage daily documentation activities, ensuring completeness and compliance.
• Distribute, track, and recall site documents as required.
• Maintain and update document lists and status reports accurately.
• Conduct document completeness and compliance checks.
• Develop and implement document management procedures.

Skills

Document control principles

Organizational skills

Time-management skills

Communication skills

Problem-solving mindset

Tools

Document management systems

Relevant software tools

Job description

Overview:

We are looking for a meticulous and organized Document Controller to manage and maintain the company’s critical documentation and records. The successful candidate will ensure that all project and operational documents are properly controlled, up-to-date, and compliant with internal standards and client requirements.

Key Responsibilities:

• Manage daily documentation activities, including checking document completeness, scanning, organizing, and filing.
• Distribute, track, and recall site documents as required.
• Maintain and update document lists and status reports accurately.
• Conduct document completeness and compliance checks before handover.
• Develop and implement project document management procedures and provide training when required.
• Coordinate document handover procedures with clients and provide necessary training.
• Liaise with subcontractors, clients, and internal teams for document‑related matters.
• Maintain inventory control for the document control department.Perform other administrative or ad hoc duties as assigned.

Requirements:

• At least 1 year experience as a Document Controller or in a similar records management role.
• Must have experience working in construction, building, or relevant projects.
• Strong understanding of document control principles, procedures, and best practices.
• Excellent organizational and time‑management skills with strong attention to detail.
• Proficiency in document management systems and relevant software tools.
• Effective written and verbal communication skills to collaborate with internal and external stakeholders.
• Ability to work independently as well as part of a team, with a proactive and problem‑solving mindset.

If interested, please submit your application to [e-mail] with your expected salary and resume.

We regret that only short‑listed candidates will be contacted shortly. By submitting your application or resume, you agree to the collection, use, retention, and sharing of your personal information with potential employers for their assessment.

JDA WMS Pte Ltd