Document Controller

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 45,000 - 55,000; Full time

Job summary

A leading global real estate firm in Singapore is seeking a Document Controller to manage project documentation and ensure accuracy in a fast-paced environment. The ideal candidate has experience in document management and a background in construction or engineering. This position requires up to two years’ experience and proficiency in Google Suite along with strong organizational skills. A competitive salary and benefits package will be offered.

Benefits

Competitive salary

Benefits package

Career development opportunities

Qualifications

• Proven work experience as a Document Controller or similar role.
• Minimum of 2 years’ experience in document or records management.
• Experience working with various file types.
• Basic knowledge of construction projects.
• Good report writing skills.

Responsibilities

• Collate and upload documents into centralized folder structures.
• Check documents for accuracy of spelling and grammar.
• Ensure document control requirements are met.
• Expedite creation and release of documents.
• Enter data and maintain databases using EDMS.
• Assist users in capturing and locating electronic information.

Skills

Basic understanding of construction and engineering project documentation

Familiarity with project management

Knowledge of Electronic Document Management Systems (EDMS)

Proficient typing, editing, and data organization skills

Attention to detail

Strong organizational skills

Ability to engage effectively with stakeholders

Demonstrated rigor and autonomy in work processes

Ability to meet deadlines under demanding timeframes

Education

Tertiary qualification in computer science, business administration, construction/engineering

Tools

Google Suite

Job description

JLL empowers you to shape a brighter way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers, and investors achieve their business ambitions. If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

What this job involves

The Document Controller works with the Project Management team and operates within the established Electronic Document Management System (EDMS) to ensure that project information is accurate, controlled, filed, and registered for optimized tracking and retrieval.

Responsibilities

• Collate and upload documents into centralized folder structures following established procedures.
• Check documents for accuracy of spelling and grammar and edit/correct as required.
• Ensure that pre-established document control requirements (such as document layout, numbering, and signature requirements) are met throughout the duration of the project.
• Expedite creation, review, signature approval, and release of internally produced documents.
• Enter data, receive, track, and control documents using the EDMS to register documents and maintain databases.
• Produce logs, transmittals, and other reports as required.
• Assist users in capturing and locating electronic information.
• Verify retention requirements and arrange hard-copy filing, long-term storage, or handover to the Client representative at closeout.
• Review and update technical documents (e.g., manuals and workflows).
• Ensure all documents and files have appropriate version control protocols in place.
• Use proprietary digital Document Management Systems as directed.
• Notify personnel of updated document versions and how to access them.
• Work with documents and records across various business lines, regions, countries, and sectors.
• File all documents as digital records.
• Create document templates as requested for future use.
• Retrieve files as requested by key stakeholders and clients.
• Maintain the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.

Sound like you? You should have

• Basic understanding of construction and engineering project documentation, drawings, and related materials.
• Familiarity with project management (viewed favorably).
• Knowledge of Electronic Document Management Systems (EDMS).
• Proficient typing, editing, and data organization skills.
• Attention to detail and strong analytical background.
• Strong organizational skills and ability to work on multiple tasks simultaneously.
• Ability to engage effectively with all levels of stakeholders, including senior executives.
• Demonstrated rigor and autonomy in work processes.
• Ability to meet deadlines, even under demanding timeframes.

To apply you need

• Proven work experience as a Document Controller or similar role.
• Tertiary qualification in computer science, business administration, construction/engineering, or a related field.
• Minimum of 2 years’ experience in document or records management.
• Experience working with various file types.
• Working knowledge of Google Suite.
• Basic knowledge of construction projects.
• Good report writing skills.
• Open to a 1-year contract with possible renewal.

What you can expect from us

You’ll join an entrepreneurial, inclusive culture that succeeds together across the desk and around the globe. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits, and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

Apply today!

Location

Singapore (On-site)

Equal Opportunity Employment

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with an appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For additional details please see our career site pages for each country.