Document Controller

Wimberly Allison Tong & Goo. (WATG); Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A leading design firm in Singapore is seeking a Document Controller to ensure accurate documentation management. This part-time role involves setting up and maintaining document control systems, ensuring prompt retrieval and filing of important documents, and supporting project teams with compliance. Candidates should have a diploma or degree in Business Administration and experience in document control.

Qualifications

• Minimum of two years of experience in document control or related field.
• Experience with project documentation and adherence to procedures.
• Meticulous, fast learner, with a high level of initiative.

Responsibilities

• Set up and maintain the document control system.
• Ensure accurate filing, storage, and retrieval of documents.
• Control issuance and tracking of documents as per procedures.
• Distributes documents to project teams and stakeholders as required.
• Maintains registers of incoming and outgoing documents.

Skills

Proficient in Microsoft Office

Familiarity with Aconex

Meticulous attention to detail

High level of initiative

Initiative

Education

Diploma/Degree in Business Administration or equivalent

Job description

ABOUT WATG

WATG is the world’s preeminent destination and hospitality design firm. We are employee‑owned, almost 80 years young, and home to over 500 creative, globe‑trotting professionals located remotely and in our offices in Atlantic City, California, Dallas, New York, Honolulu, London, Singapore, and Shanghai.

Our approach to design applies a hospitality ethos to the development of all shapes and sizes. From initial feasibility studies to finishing touches, we operate globally as an integrated, multidisciplinary practice. Along with our interior design studio, Wimberly Interiors, we specialize in hospitality, gaming + entertainment, urban + mixed‑use, and high‑end residential design.

We were founded in Honolulu in 1945, and the spirit of the islands taught us to focus on community strength, self‑reliance, and sustainability – which we still prioritize today. We passionately believe that culture and heritage are the roots that lead to long‑term resilience. We stay true to our values of designing spaces that respect, protect, and enhance the natural magic of their surroundings while delivering long‑term value for our clients and their communities.

WATG is hiring a Document Controller for our office in Singapore.

ROLE

The Document Controller will play a pivotal role in ensuring accurate documentation management and supporting project teams with efficient document control processes across all phases of the projects.

RESPONSIBILITIES

• Sets up, maintains, and updates the document control system for all project documentation, including drawings, specifications, correspondences, contracts, and reports
• Ensures all documents are filed, stored, and retrieved accurately and promptly
• Controls issuance, tracking, and revision of documents in line with company procedures and project requirements
• Distributes documents to project teams, consultants, subcontractors, and stakeholders as required
• Reviews the completeness of documentation and prepares document transmittal for submission
• Maintains registers of incoming and outgoing documents
• Supports project managers and site teams with document-related queries and compliance requirements
• Ensures adherence to document control procedures, confidentiality, and version control protocols

QUALIFICATIONS

• Diploma/Degree in Business Administration or equivalent
• A minimum of two years of experience in the related field
• Proficient in Microsoft Office 2003, 2007, 2010, and Microsoft Outlook email client
• Familiarity with Aconex is a must
• Meticulous, fast learner, with a high level of initiative
• Responsibility and accountability are key
• Note that this is a part‑time arrangement up to 3 days/week

*Please include a copy of your resume to be considered for this position.

WATG is an Equal Opportunity Employer