Document Controller

GOBIND CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable construction firm in Singapore is seeking a candidate with at least 5 years of LTA project working experience. The role involves managing document control procedures, filing systems, and documentation for projects. Proficiency in MS Office and a solid understanding of construction documents are crucial for this position. The ideal candidate will ensure proper document management and assist clients effectively.

Qualifications

• Minimum 5 years of LTA project working experience required.
• Hands-on experience with MS Office, Excel, and PowerPoint expected.
• Basic understanding of construction documents is necessary.

Responsibilities

• Receive, verify, and acknowledge receipt of documents as per procedure.
• Manage and control all interface documentation and prepare updates.
• Ensure proper classifications, sorting, filing, and archiving of documents.

Skills

Project Management

MS Office

Document Management

Data Organization

Typing Skills

Editing Skills

Job description

Responsibilities

• Receive, verify and acknowledge receipt of the documents in accordance with agreed document control procedure.
• Register the drawings received from Client and others.
• Issue documents to Classification Societies and Owners for approval.
• Issue documents with transmittal to Operations and other departments.
• File the drawings and documents.
• Submission of Design Acceptance Request via LTA EPIC System (Online DAR Portal) in accordance with project document formats and requirements.
• Manage and control all interface documentation and prepare updates and responds to client’s request for information about project status.
• Create, issue and progress documents transmittal to clients, sub-contractors and consultants.
• Maintain proper filing systems according to ISO Standard and implement project document management system and process in accordance with company policies.
• Ensure proper document classifications, sorting, filing and archiving and manage in strict confidentiality.
• Performs files back-up to ensure proper storage and archiving of project records.
• Assist Clients and walk-in visitors.
• Handle incoming and outgoing calls for ALL department.

Requirements

• 1. At least 5 years LTA Project Working Experience
• 2. Familiar with project management
• 3. Hands-on experience with MS Office and MS Excel & Power Point
• 4. Knowledge of Document Management
• 5. Proficient typing and editing skills, Data organization skills
• 6. Basic understanding of construction documents