Document Controller

Kinden Corporation; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading document management firm in Singapore is seeking a Document Control Specialist to manage and track project documents efficiently. The ideal candidate has at least 2 years of experience in document management and control, strong communication skills, and a good understanding of ISO 9001 standards. This position offers transportation from the nearest MRT station to the site office in Tuas.

Benefits

Transportation provided from designated MRT station to site office

Qualifications

• Minimum O level with at least 2 years of relevant working experience.
• Strong communication skills, both written and spoken.
• Good document control & administrative skills.

Responsibilities

• Handle incoming and outgoing documents and ensure proper tracking.
• Produce reports and reviews for document management.
• Control documentation throughout the project’s life cycle.

Skills

Document management

Communication skills

Administrative skills

ISO 9001 knowledge

MS Office proficiency

Education

Diploma or equivalent in related discipline

Tools

Project Information Management System

Spreadsheets

Job description

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore

Requirements

• Minimum O level with at least 2 years of relevant working experience in document management and control.
• Strong communication skills, both written and spoken.
• Has good document control & administrative skills.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.
• Diploma or equivalent in related discipline.
• Willingness to work at Tuas area. Transportation provided from designation MRT station to site office