Document Controller

TALENT-MERGE PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading document control firm in Singapore is seeking an experienced professional to manage document control policies and procedures. You will ensure compliance with ISO standards, coordinate workflows across departments, and handle high volumes of documents. Ideal candidates have at least three years of experience in regulated sectors and strong organizational skills. This role offers an opportunity to drive continuous improvement and ensure document integrity.

Qualifications

• Min 3 years document control experience in regulated sectors.
• Experience in high document volumes and tight deadlines.
• Strong understanding of records management standards.

Responsibilities

• Establish document control policies for Singapore operations.
• Coordinate document workflows and approvals.
• Prepare compliance dashboards and audit packs.

Skills

Document control policies

Stakeholder management

ISO 900 knowledge

Organizational skills

Proactive approach

Education

Diploma/Bachelor’s in Information Management, Business, Engineering

Job description

Responsibilities

• Establish and enforce document control policies and procedures aligned with company QMS for Singapore operations.
• Receive, review, register and distribute incoming/outgoing documents (drawings, contracts, SOPs, regulatory filings) across internal teams and external parties.
• Maintain strict version control, naming conventions, controlled templates, and comprehensive document registers and transmittals.
• Coordinate document workflows and approvals with Operations, HR, Legal, and Finance
• Ensure PDPA-compliant handling, storage, retention; maintain consent logs and support data access/rectification requests.
• Prepare document status reports, compliance dashboards and audit packs; support ISO, client, and regulatory audits.
• Administer retention schedules per company policy and Singapore legal requirements; oversee secure archiving and retrieval processes.
• Train users, resolve issues and drive continuous improvement

Requirements

• Diploma/Bachelor’s in Information Management, Business, Engineering, or related field
• Min 3 years document control experience in Singapore within regulated sectors (maritime, construction/engineering)
• Solid knowledge of ISO 900 and records management standards
• Clear communication and stakeholder management skills
• Highly organized and proactive, comfortable with high document volumes and tight deadlines