Document Controller

Pro-Matrix Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established document management firm in Singapore is seeking a qualified candidate to develop document management plans and procedures in compliance with ISO 9000 standards. You will collaborate with the IT department to implement digital tools like Autodesk Construction Cloud and ensure proper documentation processes across organizational levels. The ideal candidate must possess strong skills in document management and adherence to ISO standards.

Qualifications

• Experience with document management systems, particularly Autodesk Construction Cloud.
• Strong understanding of ISO 9000 standards and compliance.
• Ability to automate business workflows and improve documentation processes.

Responsibilities

• Develop document management plan and procedures in compliance with ISO 9000 standards.
• Work with IT to implement digital tools for various teams.
• Review and assign administration permission rights for document management.

Job description

• Develop document management plan, procedures and process across organizational levels in accordance with the ISO 9000 standard compliance.
• Working with IT department to ensure smooth implementation and operation of digital tools ie Autodesk Construction Cloud (ACC) software, to suit for departmental requirement for Commercial, Procurement, Design, Project, T&C team.
• Review and assigning the administration permission rights to each organizational and project roles for the documents managing, editing, viewing and retrieving in ACC.
• Tailor specific document management procedures and process across project levels and ensure the ACC integration into daily processes.
• Maintain, review the existing documentation process and make necessary improvements and updates to suit the daily operations.
• Establish the automation of business workflow via various template setup in the ACC.
• Implement document disaster recovery through document archiving, review and update the archiving schedule and its validity.
• Ensure all project documents are collected and registered properly in a standardized folder structure.
• Ensuring the security, accessibility, and proper distribution of organizational documents.
• Ensuring the confidentiality of sensitive information and documents.
• Ensuring a documented and approved review-and-approval process.
• Establish spreadsheets and database to enable periodic reporting on the documentation status.
• Conduct meetings and presentations to brief organizational & project members on the document management system.