Discreet Administrative Assistant, Family Office

OXZ CAPITAL PTE. LTD.; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

A multi-asset investment firm in Singapore is seeking a detail-oriented Administrative Assistant to support daily operations. The role involves managing schedules, correspondence, and documentation, ensuring efficiency in a fast-paced environment. Qualifications include a diploma or degree in Business Administration and 2-3 years of relevant experience. Proficiency in Microsoft Office is essential. This position offers a competitive salary and benefits in a collaborative family office atmosphere.

Benefits

Competitive salary

Health insurance

Annual leave

Professional development opportunities

Qualifications

• 2-3 years of experience in an administrative or secretarial role, preferably in family office.
• Proficient in Microsoft Office and familiarity with CRM systems.
• Excellent communication skills in English; Mandarin or Bahasa Indonesia is a plus.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Handle incoming and outgoing correspondence while maintaining confidentiality.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain physical and digital filing systems.
• Assist with event planning and financial administration tasks.

Skills

Organizational skills

Discretion

Time-management

Problem-solving

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Job description

A multi-asset investment firm in Singapore is seeking a detail-oriented Administrative Assistant to support daily operations. The role involves managing schedules, correspondence, and documentation, ensuring efficiency in a fast-paced environment. Qualifications include a diploma or degree in Business Administration and 2-3 years of relevant experience. Proficiency in Microsoft Office is essential. This position offers a competitive salary and benefits in a collaborative family office atmosphere.